SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING
VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307
Date: Monday, February 12, 2018
Present: Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff
Guest: Bose
There were five board members present and one guest. The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.
The Minutes of the January 8, 2108, were submitted for approval. A motion was made to approve the minutes followed by a second and all present voted ayes.
The Treasurer’s Report was submitted for approval. A motion was made to approve the Treasurer’s report and all present voted ayes.
Guest/Reports:
From the Fire Department – The department is waiting for warmer weather to burn house. The Clerk has asked for better communication between Fire Department and Board of Trustees.
Keene has installed a new thermostat at the chlorine building.
The Library Board reported the 716 hours recorded by volunteers for 2017 and reported on meetings, fund raisers and an open house. Plans are in progress for this summer program. Donations have been very generous and there are 4,500 to 5,000 books available to be checked out. Computer access is not available at this time. The Board has asked for use of the WI-FI for their use at the Library. The Clerk will review the Ordinances and funds distribution with the attorney and accountant. Henderson has resigned from the Board. The Easter Egg Hunt is scheduled for Saturday, March 31.
Old Business:
Properties/Attorney:
Due to cold weather the fire department has not been able to burn the house, but everything is ready.
From the Attorney, letters will be sent to two property owners for cleanup, still unable to locate property owner and will finalize court procedures for cleanup of other property.
Utility Bills – There were 13 shut off notices mailed and one remains unpaid at this time.
Bridge work will be on hold until weather permits.
1&6 Year Street Hearing:
The prepared plan was reviewed by the Board. The Board agreed to look into major street repairs and discuss this with JEO. The resolution was introduced by Ehmke and seconded by Lehn. A vote by roll call was unanimous that the plans and data as furnished are accepted and adopted by the Village Board of Trustees.
CleanUp Day will be held on Saturday, April 21.
New Business:
A dog complaint was received and discussed by the Board. A letter will be sent with a follow up to to be done by the attorney if no action is taken.
The chlorine building lease was discussed as well as the agreement with the town hall and Rural Water.
From the Clerk:
The mowing contract was received and signed.
Repair work is needed on the recycle trailer and a confirmation will be sent to the County for assistance.
New W4 forms were given to the Trustees for completion.
Trustee Reports:
Water/Staack: Nothing to report.
Sewer/Kirchhoff: Nothing to report.
Finance/Lehn: Received cd notices from the bank.
Parks/Moses: Cleanup was done after the Quack Off, tables still need to be put back.
Street/Ehmke: Completed several hours of snow removal and there is a small oil leak.
A motion was made and seconded to approve the payments of the bills for February. All present board members voted and the following bills will be paid:
General: Kirchhoff - $609.49; Windstream - $123.58; Columbus Telegram - $36.87; Office Depot - $198.38; Southeast Area Clerks Association - $10
Sewer: Keene - $1147.88; Kirchhoff - $87.27; GO Bond - $758.42; Tri-State Pumping - $817.88; NE City Utilities - $525; Meeske Ace Hardware - $22.49; Taylor’s Drain & Sewer Service Inc. - $850.50; Metering & Technology Solutions - $464.26
Water: Keene - $375.23; Kirchhoff - $87.36; Sewer Account - $3407.14; Rural Water Dist. #3 - $1193.85; Water Loan Repay - $2200; NE Department of Revenue - $368.46; NE Public Health Environmental Lab - $15; Postmaster - $49; Seay - $60; Meeske Hardware - $98.56; Metering & Technology Solutions - $464.26
Street: Ehmke - $626.13; Moses - $375; Meeske Ace Hardware - $17.99; Meeske Auto Parts - $57.98; Midwest Farmers COOP - $515.75
Community Improvement: Antes - $110
Library/Sign: Bose - $42.53; Kirchhoff - $7.38
A motion was made and seconded to adjourn the meeting. The present board members voted ayes and the meeting were adjourned by Chairman at 7:58 pm. The next meeting of the Avoca Village Board will be held on Monday, March 12, 2018 at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.