SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

 

Date:  Monday, September 10, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guests: Peterson, Diaz, Clarke (2); McKinstry and Clark

All board members and six guests were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the August 13, 2108, were submitted for approval.  There were a couple items discussed then a motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.  The Clerk will verify receipt of bills for work done at park.

Guest/Reports: 

            Fire Department:  Nothing to report. 

            Keene left kits for the board members to take home for water samples.

From Guests:

   The Board discussed need for a building permit for shed.

   The Board was informed that steps are being taken to burn a house.

   A complaint of property that needs attention was discussed, a letter will be sent.

Library Board met on September 5.  More books have been shelved.  They are looking into listing the books on a computer.  The Board is planning a cook book challenge for the ladies October 26 and November 9.  They continue receiving new items besides books such as games, decorations and gifts for the egg hunt.  The Village Board reminds the Library to please shut off lights and fans when leaving.

Old Business:

There was no information received from the Attorney this month to report on problem properties that are pending.

Utility Bills – There were 5 shut off notices mailed.  One has been turned off, two still remain outstanding and the others were paid.

            Bridge work report:  A proposal has been received from Triple R Welding.  A motion was made to approve the bid and requested a blueprint or photo of proposed plan.  The motion was seconded and all Board members voted ayes.  Fundraisers may be planned and donations are accepted for this project.

            A letter was sent out last month to have a van removed, this has been done.  The number of dogs at this property has not been verified since letter sent.

            Chains have not been purchased for the tractor.

The Regular meeting was suspended at 6:30 to hold the Budget Hearing.

Melinda Clarke presented the proposed budget which was prepared after reviewing expenses and discussion with the Clerk, leaving figures the same.  The tax was left the same as last year.  The Board discussed the need for raising the taxes.  Community Improvement funds have been decreasing since the loss of KENO in Avoca.  The Clerk will discuss the possibility of KENO returning.  A motion was made to increase the property tax by Kirchhoff.  The motion was seconded by Moses and all Board members voted ayes.  The new tax amount will be set at the next regular meeting of the Trustees on October 8.  A motion was made by Lehn to increase Restricted Funds by 1%.  The motion was seconded by Staack and all Board members voted ayes.  A motion was made by Lehn to approve the Audit Waiver in lieu of a full audit.  The motion was seconded by Staack and all Board members voted ayes.   A motion was made by Staack and seconded by Lehn to close the Budget Hearing at 6:54.  All Board members voted ayes and the Board returned to the regular scheduled meeting.

New Business:

A proposal was received from Asphalt Maintenance Inc. for some street repair work to be done this fall.  A motion was made to approve the proposal for $10,800 for street repairs.  The motion was seconded and all Board members voted ayes.

There was a ruptured pipe in the Village Office.  Approximately 100 gallons of water was removed and the carpets cleaned. 

A complaint/concern was received for property with lawn needing mowed and a letter will be sent.

Recycle trailer has a hydraulic lift going out.

Wage report was published and a copy given to Board members.

Miscellaneous:

Someone has been driving an ATV (or similar vehicle) in the park and the Board will have to pay to have this reseeded.  Motorized vehicles are not allowed in the park.

Trustee Reports:

Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  CD information received

            Parks/Moses:  Park is looking good.

Street/Ehmke:  The oil will be changed on the tractor and more shredding done.

A motion was made and seconded to approve the payments of the bills for September.  All present board members voted and the following bills will be paid:

General Account:  Ehmke - $135; Kirchhoff - $90; Lehn - $90; Staack - $60; Moses - $90; Kirchhoff - $609.49; Moses - $171.76; Windstream Nebraska - $125.04; Hauschild - $1017; Intuit - $8.44; US Treasury - $1290.02; Clarke - $1200; J Clark Heating and Cooling - $125

Sewer Account:  Keene - $947.29; Kirchhoff - $87.36; G O Bond Account - $758.42; Midwest Laboratories - $10.03; Postmaster - $50; Tri-State Pumping - $695.76; Meeske Hardware - $48.05

Water Account:  Keene - $347.29; Kirchhoff - $87.27; Sewer Account - $3020.79; Rural Water Dist. #3 - $1359.40; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $349.53; NE Public Health Environmental Lab - $15

Street Account: Ehmke - $49.87; Meeske Hardware - $22.03

Community Improvement Account:  Antes - $55

Library:  Meyer - $26.71; Fletcher - $25; Bose - $22.96

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:44 pm.  The next meeting of the Avoca Village Board will be held on Monday, October 8, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.