SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, September 9, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

Guests:  Clarke and Cline

All board members and two guests were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the August 12, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports:

            Cline attended the meeting to discuss the letter that was sent regarding unlicensed vehicles and the heavy equipment parked along the street where he lives.  He also discussed with the Board the other piece of property that he owns.  His plans have been to burn this house down and put up a new building.  The Village Board has nothing to do with any burning; this will need to be followed up with the fire department by the home owner. 

            Fire Department had nothing to report. 

Keene was not present and did not leave a report.

            Library Board reported that they will be having a Ladies Night of coloring on Friday, September 20.  A Thank you note was sent to Hallstrom family and plans are still on going for Walk Talk and new shelves are needed.

Regular meeting was suspended for the Budget Hearing.  Clarke explained the figures and amounts she used to prepare the budget and that the increased amount puts the tax levy at full amount of $.45.  After further discussion, a motion was made by Lehn to approve the one percent addition increase.  The motion was seconded by Clark and upon alphabetical roll call received ayes from all Trustees.  A motion was made by Clark to approve the Budget for 2019-2020 as prepared.  The motion was seconded by Lehn and upon alphabetical roll call, all Trustees voted ayes.  The regular meeting resumed at 6:56.

Old Business:

Properties:   

            No further information has been received from the attorney.  No additional discussion was held on any properties and will be reevaluated at the October meeting. 

Utility Bills – There were 7 shut off notices mailed, three were paid and one lien is still outstanding, the reader showed 1 leak.

There has been no update of the bridge.  A letter will be sent with a deadline as to when work will be completed since there has been no reply to letter sent.  The Board is concerned with cold weather coming and getting this work completed.  If no response, the attorney will need to be contacted.

Ehmke checked on tin for the tractor shed but lumber yard was closed.

A letter was received stating reasons why the annual cleanup day should continue along with a donation.  A Board member was also approached with comments about not having the cleanup day.  The Board is still evaluating and the Clerk will continue to check with other towns and villages and also the garbage companies that pick up in Avoca.  More discussion will be held in the future and any changes made will be sent out to the residents prior to the annual cleanup day.

New Business:

            There was nothing to discuss.

Clerk Questions/Correspondence/Miscellaneous:

Clerk attended a meeting with the Lower Platte South NRD – Hazard Mitigation Plan.  Reports need to be completed after the emergency plan finalized this month.

The Clerk will check to see if 1 & 6 year road plan must be held in September or can be on October Agenda.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Borrowed and returned picnic tables.

            Parks/Moses:   Nothing to report.

Street/Ehmke:  Will try again to pick up tin.

Motions were made and seconded to approve the payments of the bills for September.  All present board members voted and the following bills will be paid:

General Account:  Ehmke - $135; Clark - $90; Kirchhoff - $90; Lehn - $90; Moses - $90; Kirchhoff - $627.57; Windstream Nebraska - $121.55; Lincoln Journal Star - $1463.70; Intuit - $8.44; Hauschild - $1017; Office Depot - $273.80; Moses - $155.16; League of NE Municipalities - $263; Clarke - $1200; US Treasury - $1230.80

Sewer Account:  Keene - $894.97; Kirchhoff - $89.94; Midwest Laboratories - $151; Postmaster - $55

Water Account:  Keene - $159.63; Kirchhoff - $89.95; Sewer Account - $2949.20; Rural Water Dist. #3 - $1236.85; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $355.37; NE Public Health Environmental Lab - $15

Street Account: Ehmke - $121.90; OPPD - $458.88; Meeske hardware - $53.06

Community Improvement Account:  Antes - $55

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:36 pm.  The next meeting of the Avoca Village Board will be held on Monday, October 14, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.