SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, July 12, 2021

Present:  Ehmke, Lehn, Mosses, Kirchhoff, Clark and Clerk, Kirchhoff

All board members and Clerk were present.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the June 14, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second.  Roll call vote:  Clark, Ehmke, Kirchhoff, Lehn and Moses all yea. 

            The Minutes of the Special meeting held June 30, 2021, were submitted for approval.  A motion was made and seconded to approve.  Roll call vote:  Clark – abstain; Ehmke, Kirchhoff, Lehn and Moses all yea.

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report.    Roll call vote:  Clark, Ehmke, Kirchhoff, Lehn and Moses all yea. 

Guest/Reports:

            Fire department was not present to report.

            Library Board did not submit report.  The Clerk discussed with the Board comments from people as to when the library will reopen, the garbage can must be taken to the alley and storage space in basement is limited for Village use.  A letter will be sent.    

            Keene on vacation.

Old Business:

            Properties:  Nothing received from attorney.

            Utility Bills – There were 10 shut off notices mailed, 4 remains unpaid.  Twp leaks were noted on reading meters.  High usage reads for several, Keene will check when returns.

            Pending work to be done:

Tractor Shed work will be done.

                        Water meter at fire department activated, check on second meter.

                        Concrete work has not been corrected and the bill still not received.

                        Still researching need for stop signs and/or speed bump.

New Business:

Street work to be done – no information received. 

Trees and limbs in park need to be cleaned up and trees along street will need trimming as well. 

Clerk Questions or Correspondence:

            Correspondence received:

                        Letter from the state regarding water well Notice of Violation of resident.

                        Note of awful smell received was from the elevator.

            Reports submitted/complete:

                        Mile Lane report submitted.

                        Interlocal Agreement with the County completed.

                        Application submitted for American Rescue Plan Act funds.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:   Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Cleanup in park from storm.

Street/Ehmke:  Nothing to report.

Miscellaneous:

Discussion of bills to be paid for July:   A motion was made and seconded to approve payment for Ehmke, upon roll call vote: Clark, Kirchhoff, Lehn and Moses yea and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon a roll call vote: Clark, Ehmke, Kirchhoff, Lehn yea and Moses abstain vote.  A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote: Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea.  A motion was made and seconded to approve the payment of the remaining bills for July.  Upon a roll call vote, Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea to pay the remaining monthly bills. 

The following bills were approved for payment:   

General:  Kirchhoff - $719.13; Windstream Nebraska - $127.26; Lincoln Journal Star - $38.38; Intuit - $9.61; Office Depot - $119.10; Hauschild - $1017.00; Moses - $245.66

Sewer Account:  Keene - $1255.06; Kirchhoff - $129.29; Tri-State Pumping LLC - $1190.38; USABlue Book - $47.35; MARC - $646.86 Sewer Reserve - $100  

Water Account:  Keene - $574.50; Kirchhoff - $129.29; Sewer Account - $2491.76; Rural Water Dist. #3 - $1642.50; NE Department of Revenue - $355.54; NE Public Health Environmental Lab - $15; Wipf - $48.30 Water Reserve - $1600.00   

Street Account:  Ehmke - $161.62; Moses - $12.92

Community Improvement Account:  Papillion Sanitation - $1078.75

Security Deposit Account:  Beckman - $100; Neumeister - $100

Automatic Payments:  Black Hills Energy - $16.16

 OPPD – General - $298.13; Water - $34.25; Sewer - $482.79; Street - $713.92

A motion was made and seconded to adjourn the meeting.  Upon roll call, Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea and the meeting was adjourned by Chairman at 6.57 pm.  The next meeting of the Avoca Village Board will be held on Monday, August 9, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.