SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING
VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE 68307
Date: Monday, May 10, 2021
Present: Ehmke, Lehn, Mosses, Clark and Clerk, Kirchhoff
Absent: Kirchhoff
Guests: Hensley, Donnelson, Jones, Nielsen, Lowman
Four board members, five guests and Clerk were present and one absent. Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting. The members were separated and kept the 6 feet distance. The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.
The Minutes of the April 12, 2021, were submitted for approval. A motion was made to approve the minutes followed by a second and upon roll call vote, four voted yea and one absent.
The Treasurer’s Report for approval. A motion was made and seconded to approve the report and upon a roll call vote, four voted yea and one absent.
Guest/Reports:
Fire department reported they have been doing some training and there will be seven members attending fire school. Plans are being made for the Quack-Off for September 25, a dance will be added. The water meter has not been installed.
Library Board has not given an update.
Keene was not present and did not submit a report.
Hensley reported to the Board that the Downhome Saloon will be having a street dance on July 10 in front of their building and would like to close the street off from House to the alley. They will have the grill going and serving food with family time around 4 or 5:00 and after 8:00 will be for 21 and over. A motion was made and seconded to allow the closing of the street for the dance and upon a roll call, votes were four yea and one absent.
Doug Donnelson from the Nebraska State Fire Marshal Agency was present to discuss the need for calling in before digging and the need for Avoca to respond to the tickets electronically. The Clerk will discuss with Keene to be person of contact or will look into a third party and will get the electronic response set up.
Old Business:
Properties: Nothing received from attorney.
Utility Bills – There were 6 shut off notices mailed, 2 remains unpaid.
Pending work to be done:
Concrete work – to be done shortly.
Tractor Shed work will be done and will try to have done by next meeting.
Water meter at fire department – not completed.
New Business:
The Board discussed the needed work to be done on streets this year and will draw up a map for the areas in need and will get the parking lines repainted.
Information for a fence was discussed for a new owner.
Clerk Questions or Correspondence:
New W-4 forms are available for the Trustees.
The mowing needs to be checked to be sure all areas are being done.
Trustee Reports:
Water/Clark: Nothing to report.
Sewer/Kirchhoff: Absent.
Finance/Lehn: Nothing to report.
Parks/Moses: Restrooms will be opened.
Street/Ehmke: Work was done on the brush pile and will be doing some shredding.
Miscellaneous:
Discussion of bills to be paid for May: A motion was made and seconded to approve payment for Ehmke, upon roll call vote: three yea, one absent and Ehmke abstain vote. A motion was made and seconded to approve payment for Moses, upon a roll call vote: three yea, one absent and Moses abstain vote. A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote, three voted yea and one absent. A motion was made and seconded to approve the payment of the remaining bills. Upon a roll call vote, three voted yea and one absent to pay the remaining monthly bills.
The following bills were approved for payment:
General: Kirchhoff - $1243.59; Windstream Nebraska - $124.52; Lincoln Journal Star - $17.68; Intuit - $6.33; Office Depot - $34.16; Hauschild - $1016.00; Southeast Area Clerks’ Association - $20
Sewer Account: Keene - $1096.80; Kirchhoff - $129.29; Midwest Laboratories - $167.83; Postmaster - $55; Tri-State Pumping LLC - $367.88; Meeske Hardware - $32.20; Sewer Reserve - $100
Water Account: Keene - $390.51; Kirchhoff - $129.29; Sewer Account - $3019.10; Rural Water Dist. #3 - $1180.00; NE Department of Revenue - $409.27; Weeping Water Express Lane - $1.69; Security Deposit Account - $150; Water Reserve - $3100
Street Account: Ehmke - $58.18; Hauschild Construction - $42.50
Community Improvement: M&S Recycling - $131.50; Ehmke - $90.50; Moses - $103.44
Automatic Payments: Black Hills Energy - $78.57
OPPD – General - $269.54; Water - $41.64; Sewer - $469.76; Street - $786.98
A motion was made and seconded to adjourn the meeting. Upon roll call, four voted yea and one absent; and the meeting was adjourned by Chairman at 7:24 pm. The next meeting of the Avoca Village Board will be held on Monday, June 14, 2021, at 6:00 pm at the Village office at 609 House Street. Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.