217 Tefft St, Avoca, NE 68307
(402) 275-3757

Village Clerk: Marilyn Kirchhoff
 

UMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

 

Date:  Monday, November 12, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, and Clerk, Kirchhoff

Absent:  Staack

Four board members were present and one absent.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the October 8, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department:  Nothing to report. 

            Keene reported earlier that he had Roto-Rooter clean a line.

            Library Board reported that they met before the Ladies Night.  The Cook Book Challenge was enjoyed by those who attended.  They had about 25 trick or treaters.

Old Business:

Properties:

                        There is nothing new to report on problem properties.

Utility Bills – There were 4 shut off notices mailed.  Two have been paid, two remain unpaid.  Reader is still showing a leak. 

Bridge work report – The plans are moving forward.  A fundraiser is being held with the Down Home Saloon baking and selling pies. 

The chains are on and the tractor is ready for the snow.

Street repair work will be postponed until May.

New Business:

The paperwork has been submitted to JEO to prepare the budget.  The Board is hoping to add some alleys to the 1 and 6 year plan.

The Board discussed the upcoming visit from Santa.  It will be held at the Town Hall on Saturday, December 15.  The Down Home Saloon will prepare the soup for the Trustees to serve.  Board members will bring goodies and prepare sacks for the kids before the event.  Soup will be served from 12-2 and Santa will be there 1-2.  Coffee, hot chocolate, tea and water will be served.

The Board only received one bid for the snow removal.  A motion was made to accept the same bid as last year from Rich Moses, the motion was seconded.  The Board voted three for, one absent and one abstained from voting.

Trustee Reports:

Water/Staack:  Absent.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Restrooms in the park have been closed up and winterized.

Street/Ehmke:  Replaced batteries in the tractor.

A motion was made and seconded to approve the payments of the bills for November.  All present board members voted and the following bills will be paid:

General Account:  Kirchhoff - $647.74; Moses - $199.48; Windstream Nebraska - $122.98;  Intuit - $8.44; Lincoln Journal Star - $46.72; Ball Insurance - $9,224

Sewer Account:  Keene - $869.53; Kirchhoff - $87.28; G O Bond Account - $758.42; Postmaster - $50; Meeske Hardware - $72.50; Municipal Service & Supply Co - $51

Water Account:  Keene - $154.99; Kirchhoff - $87.36; Sewer Account - $3001.27; Rural Water Dist. #3 - $1497; Water Loan Repay Account - $2000.00;  NE Department of Revenue - $325.03; NE Public Health Environmental Lab - $205; Diaz - $166.74; WW Express Lane - $5.07

Street Account: Ehmke - $221.64; Meeske Auto Parts - $59.76; Meeske Hardware - $44.17; Michael Todd &Company Inc - $122.71; Stutheit Implement - $10.32; Moses - $100

Community Improvement Account:  Antes - $55

Library:  Bose - $342.12

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:05 pm.  The next meeting of the Avoca Village Board will be held on Monday, December 10, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

 

Date:  Monday, September 10, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guests: Peterson, Diaz, Clarke (2); McKinstry and Clark

All board members and six guests were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the August 13, 2108, were submitted for approval.  There were a couple items discussed then a motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.  The Clerk will verify receipt of bills for work done at park.

Guest/Reports: 

            Fire Department:  Nothing to report. 

            Keene left kits for the board members to take home for water samples.

From Guests:

   The Board discussed need for a building permit for shed.

   The Board was informed that steps are being taken to burn a house.

   A complaint of property that needs attention was discussed, a letter will be sent.

Library Board met on September 5.  More books have been shelved.  They are looking into listing the books on a computer.  The Board is planning a cook book challenge for the ladies October 26 and November 9.  They continue receiving new items besides books such as games, decorations and gifts for the egg hunt.  The Village Board reminds the Library to please shut off lights and fans when leaving.

Old Business:

There was no information received from the Attorney this month to report on problem properties that are pending.

Utility Bills – There were 5 shut off notices mailed.  One has been turned off, two still remain outstanding and the others were paid.

            Bridge work report:  A proposal has been received from Triple R Welding.  A motion was made to approve the bid and requested a blueprint or photo of proposed plan.  The motion was seconded and all Board members voted ayes.  Fundraisers may be planned and donations are accepted for this project.

            A letter was sent out last month to have a van removed, this has been done.  The number of dogs at this property has not been verified since letter sent.

            Chains have not been purchased for the tractor.

The Regular meeting was suspended at 6:30 to hold the Budget Hearing.

Melinda Clarke presented the proposed budget which was prepared after reviewing expenses and discussion with the Clerk, leaving figures the same.  The tax was left the same as last year.  The Board discussed the need for raising the taxes.  Community Improvement funds have been decreasing since the loss of KENO in Avoca.  The Clerk will discuss the possibility of KENO returning.  A motion was made to increase the property tax by Kirchhoff.  The motion was seconded by Moses and all Board members voted ayes.  The new tax amount will be set at the next regular meeting of the Trustees on October 8.  A motion was made by Lehn to increase Restricted Funds by 1%.  The motion was seconded by Staack and all Board members voted ayes.  A motion was made by Lehn to approve the Audit Waiver in lieu of a full audit.  The motion was seconded by Staack and all Board members voted ayes.   A motion was made by Staack and seconded by Lehn to close the Budget Hearing at 6:54.  All Board members voted ayes and the Board returned to the regular scheduled meeting.

New Business:

A proposal was received from Asphalt Maintenance Inc. for some street repair work to be done this fall.  A motion was made to approve the proposal for $10,800 for street repairs.  The motion was seconded and all Board members voted ayes.

There was a ruptured pipe in the Village Office.  Approximately 100 gallons of water was removed and the carpets cleaned. 

A complaint/concern was received for property with lawn needing mowed and a letter will be sent.

Recycle trailer has a hydraulic lift going out.

Wage report was published and a copy given to Board members.

Miscellaneous:

Someone has been driving an ATV (or similar vehicle) in the park and the Board will have to pay to have this reseeded.  Motorized vehicles are not allowed in the park.

Trustee Reports:

Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  CD information received

            Parks/Moses:  Park is looking good.

Street/Ehmke:  The oil will be changed on the tractor and more shredding done.

A motion was made and seconded to approve the payments of the bills for September.  All present board members voted and the following bills will be paid:

General Account:  Ehmke - $135; Kirchhoff - $90; Lehn - $90; Staack - $60; Moses - $90; Kirchhoff - $609.49; Moses - $171.76; Windstream Nebraska - $125.04; Hauschild - $1017; Intuit - $8.44; US Treasury - $1290.02; Clarke - $1200; J Clark Heating and Cooling - $125

Sewer Account:  Keene - $947.29; Kirchhoff - $87.36; G O Bond Account - $758.42; Midwest Laboratories - $10.03; Postmaster - $50; Tri-State Pumping - $695.76; Meeske Hardware - $48.05

Water Account:  Keene - $347.29; Kirchhoff - $87.27; Sewer Account - $3020.79; Rural Water Dist. #3 - $1359.40; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $349.53; NE Public Health Environmental Lab - $15

Street Account: Ehmke - $49.87; Meeske Hardware - $22.03

Community Improvement Account:  Antes - $55

Library:  Meyer - $26.71; Fletcher - $25; Bose - $22.96

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:44 pm.  The next meeting of the Avoca Village Board will be held on Monday, October 8, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 
 
SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING 
VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307
Date:  Monday, August 13, 2018
Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff
Guests: Diltz, Snodgrass and Clark 
All board members and three guests were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.
The Minutes of the July 9, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes. 
The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.
Guest/Reports:  
Fire Department:  Reported there had been a grass fire.
Keene was unable to attend but reported that he had contacted a company to get a quote for lift station light and alarm.  There is a possible leak in the alley but the plant is running at 85% efficient.  He will be removing the hydrant and placing a spigot at the plant as well as continuing with preventative maintenance and completed replacement of new travel wheel on the air lift pump. 
 
The Library Board:  The summer events were well attended and the group will begin plans for next summer, looking for ideas.  The Library has returned to their regular hours of Tuesday 4-5:00 pm and Saturday 9:30-10:30 am.
 
Down Home Saloon will be holding a fundraiser on Saturday, August 18, 2018 – Azalea’s Voice.  Event is turning out to be bigger than original plans and many volunteers have been working to get things ready.  Snodgrass has pulled the weeds and Brockhoff will be putting in new mulch in the playground.  The event will have bands, kid’s activities, a petting zoo and raffles.  
 
Building permit was requested by Snodgrass.  A motion was made and seconded to approve the permit.  All present voted ayes to approve permit.
A building permit was requested by Clark.  A motion was made and seconded to approve the permit.  All present voted ayes to approve the permit.
Old Business:
Properties/Attorney:
Incontro property – All bills have been submitted to the attorney to file a lien on the property for the burn and clean up of the house.
From the Attorney:  
Nothing new with Straw property – still have not had any reply to letters sent.
Letter was sent to repair window, clear sidewalk and trailer.
There is nothing further to report on other problem properties. 
 
Utility Bills – There were 10 shut off notices mailed.  One is making payments, one is still outstanding and the rest were paid.  Attorney has asked if the Board wants to follow up with small claim court for outstanding bill of $114.  A motion was made and seconded to waive the outstanding bill as it would cost more to file than what is due.  All voted ayes to waive.
Bridge work report:  Ehmke will follow up with bridge work.
  
New Business:
It was brought to the Board’s attention that there are around 8 dogs at one property.  A letter has been sent as this is in violation of Village Ordinances.  Will also remind property owner that the van will need to be moved as this is also in violation of Village Ordinances.
Ehmke is looking into chains for tractor.
Digger’s Hotline – free service to the public.  However, the Village is billed for these.
A complaint was received about the property on the edge of Village using area for target practice.  The Clerk will check with the Attorney.
A complaint was also received about kids riding bikes through people’s yards and even taking fruit from trees.  The Clerk will also discuss this with Attorney.
Miscellaneous:  
The Clerk is working with USDA on audits and they will begin work on Emergency plans for the Village as well.  A copy of the current plan was given and they were very impressed.
Moses and Hoback will be working on the door.
 
Trustee Reports:
Water/Staack:  Nothing to report.
Sewer/Kirchhoff:  Nothing to report.
Finance/Lehn:  CD information received
Parks/Moses:  Removed some limbs from the park.
Street/Ehmke:  Tree along Garfield that needs to be cut.
A motion was made and seconded to approve the payments of the bills for August.  All present board members voted and the following bills will be paid:
General Account:  Kirchhoff - $609.48; Moses - $221.64; Windstream Nebraska - $123.67; Lincoln Journal Star - $43.44; Hauschild - $1017; Avoca Rural Fire District No 5 - $1219.74; League of NE Municip0alities - $260; Meeske Hardware - $55.79; Office Depot - $134.50
Sewer Account:  Keene - $869.53; Kirchhoff - $87.28; G O Bond Account - $758.42; Midwest Laboratories - $181.03; Tri-State - $352.88; NE City Utilities - $115; Meeske Hardware - $38.73; Accurate Testing -$135
Water Account:  Keene - $155; Kirchhoff - $87.36; Sewer Account - $3448.03; Rural Water Dist. #3 - $1294.90; Water Loan Repay Account - $2000.00;  NE Department of Revenue - $374.09; NE Public Health Environmental Lab - $15; Postmaster - $50; WW Express Lane - $1.49
Street Account: Ehmke - $293.67; Stutheit Implement Co - $13.24; Meeske Hardware - $28.78; Brockhoff - $60
Community Improvement Account:  Antes - $110; Kirchhoff - $440
A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:19 pm.  The next meeting of the Avoca Village Board will be held on Monday, September 10, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.
 
 
 
 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

 

Date:  Monday, June 11, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guests: Meyer and Lowman

All board members and two guests were present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 14, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department –Nothing to report. 

The Library Board reported that the first summer event had 20 people attend.  Miss Avoca surprised the kids with a visit and is planning to attend the rest of the events.  The next event will be sidewalk art.  Shari will present DoTerra Oils on June 27. Junior high age and young adult books were received from Elmwood Library.  A book has been donated to the Avoca Library by Nebraska author, Ted Kooser.  Still looking for wording and updating the Ordinances. 

Lowman was present to discuss with the Board his plans to get a dealer’s license and will have up to 10 cars, which will be in the back of his current business building.  He is asking for something in writing and the Clerk will check with Zoning and the Attorney to have this written up.  The Board will be asking for no parking on the streets, no blocking the alley and limit number of vehicles.  He is also asking for additional rock for the alley.

Old Business:

Properties/Attorney:

            Incontro property has been cleared and a list of expenses will be given to the Attorney so a lien may be filed on the property.          

From the Attorney: 

            Nothing has been received by the Attorney for problem properties.

            Utility Bills – There were 11 shut off notices mailed.  One property was shut off but owner has paid and has been turned on.  Keene is working to have 3 properties shut off.  No further information regarding problem of unpaid bill for sold property.      

            Bridge work has nothing to report at this time.         

Due to the bad weather that moved through during the meeting, discussion was limited and items were put on hold till July meeting.

New Business:

           

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  CD information received – Clerk is requesting sewer cd be cashed to cover bills.

            Parks/Moses: Nothing to report.

Street/Ehmke:  Nothing to report.

A motion was made and seconded to approve the payments of the bills for June.  All present board members voted and the following bills will be paid:

General Account:   Trustee Fees: Ehmke - $135; Kirchhoff - $90; Lehn - $90; Staack - $90; Moses - $90; Kirchhoff - $609.49; Windstream Nebraska - $125.40; Office Depot - $442.48; Ehmke - $44.33; Moses - $210.55

Sewer Account:  Keene - $869.54; Kirchhoff - $87.27; G O Bond Account - $758.42;Tri-State Pumping - $387.88; Taylor’s Drain & Sewer - $1515; Municipal Service & Supply Co - $115; Ehmke - $22.18; USABlue Book - $698.16; Tri-State - $1128.78

Water Account:  Keene - $154.99; Kirchhoff - $87.36; Sewer Account - $2806.81; Rural Water Dist. #3 - $1260.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $298.96; NE Public Health Environmental Lab - $15; Postmaster - $50

Street Account: Ehmke - $144.06;  Stutheit Implement -$72.88; Meeske Auto Parts - $97.83; Meeske Hardware - $122.06; Hauschild Construction - $102.06

Community Improvement Account:  Antes - $110;  Ehmke - $83.11; Hauschild - $2032; Hauschild Construction - $3487.50

Library Account: Kirchhoff - $5; Kirchhoff - $18.03

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 6:38 pm.  The next meeting of the Avoca Village Board will be held on Monday, July 9, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, May 14, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses Staack and Clerk, Kirchhoff

Guests: McDonalds

All board members and two guests were present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 14, 2018, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – Burn was complete, may have another to burn.  Ehmke received a request to burn creek. 

The Library Board reported that bank statement is good.  It was verified there is electricity in garage for summer event usage.  AKC Reunite will have the trailer here to show.  Donations were received from Easter Egg Hunt and Ladies Night. There were 66 volunteer hours documented for the Rural Route Rust.  They were approached to sponsor Miss Avoca – this is sponsored by the Village and paid for by the Families Who Care as in the past.  They’re looking into a deposit box for books. Request was sent to Black Hills Energy for donations.  The library will soon have DVDs available to be checked out.  They Do Not Sell Books.

Rydel was not present but is working on the fencing area. 

Ehmke received a request to use the ball field for practice; the team will have to work up the field for use.

Old Business:

Properties/Attorney:

            Burn has been completed and cleanup will be done as soon as done with field work.         

From the Attorney: 

            The attorney is still unable to locate property owner.  The Clerk will be checking to see what next step is for one property and other properties may be sold and is being cleaned up.  The Board appreciates the work done by John Clark to clean and remove the trailer.

            Utility Bills – There were 11 shut off notices mailed.  One property was shut off and four properties remain unpaid.  No further information regarding problem of unpaid bill for sold property.      

            Bridge work has nothing to report at this time.

            Cleanup day filled 2 roll offs and the third was taken to property to clear burn debris.

New Business:

            The Board discussed purchasing tools.

From the Clerk:

            JEO Golf Outing for June

           

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  One property reported water/sewage in basement. 

            Finance/Lehn:  CD

            Parks/Moses: Restrooms will be opened.

            Street/Ehmke: Picnic tables were moved.

A motion was made and seconded to approve the payments of the bills for May.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $609.49; Windstream - $122.57; Columbus Telegram - $39.64;

Display Sales - $95; Meeske Auto Parts - $24.27; Clarke, CPA - $1700; Ball Insurance - $24; Intuit - $6.33; DEPOSIT - $25

            Sewer:  Keene - $1103.65; Kirchhoff - $85.15; GO Bond - $758.42; Tri-State Pumping - $695.76; NE City Utilities - $210; Taylor’s Drain & Sewer - $864

            Water:  Keene - $311.57; Kirchhoff - $87.35; Sewer Account - $3204.96; Rural Water Dist. #3 - $1286.30; Water Loan Repay - $2200; NE Department of Revenue - $343.84; Postmaster - $50; WW Express Lane - $6.39; Security Deposit Account - $150

            Street:  Ehmke - $149.60; Moses - $166.48; Meeske Auto Parts - $59.99; Meeske Hardware - $18.91

Community Improvement: Antes - $55; Ehmke - $160.68; Moses - $88.66

Library/Sign Account:  AKC Reunite - $25; the Potter’s House - $35; Cash - $150; DEPOSIT - $970

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:42 pm.  The next meeting of the Avoca Village Board will be held on Monday, June 11, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, April 9, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent:  Staack            Guests:  Serkiz, Barnhart and Lowman

There were four board members and three guests present and one absent.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the March 12, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – No definite date set for burn.  Request was made to burn along the creek.

The Library Board reported that the egg hunt was well attended with 3 groups of 200 eggs per group.  There were fifteen ladies in attendance for the game night. The Board will be selling food at the upcoming Rural Route Rust on Saturday, May 5.  An updated Ordinance would be appreciated.  The Clerk has discussed this with the attorney and will do further research.  The breakdown of the account prepared by the Clerk was approved by Board.  A list of Trustees was given in case of repair work needed.

Serkiz, from Cass County Nebraska EDC, was present to visit with the Board and to let them know she is working in the county to promote community relations.  The next Leaders meeting will be in June or July and all Village Board members are encouraged to attend. 

Barnhart was present to discuss his recent utility bill.  There was a leak and the water ran into the sump pump.  After a discussion it was decided that there was not anything the Board could do to reduce the amount due but would allow payments to be made over a few months.  The Clerk will check with other communities to see if anyone else has had this problem.

Rydel will be serving margaritas at the Rural Route Rust and is requesting a special permit.  A motion was made and seconded to allow the sales at Rural Route Rust on May 5, from 9:00 am to 6:00 pm.  All present Board members voted ayes.

Old Business:

Properties/Attorney:

            The house is ready to burn.  A call from attorney after the meeting said that the burn would take place on Sunday, April 15. 

            From the Attorney:  Two letters were sent with a 30 day period to clean up property.  No information received for other property owner location.  Final property has been cleaned up pretty well. 

            Utility Bills – There were 10 shut off notices mailed.  One property was shut off but was turned back on after payment received.  Four properties remain unpaid; one will be paid end of week.  No further information regarding problem of unpaid bill for sold property.      

            Bridge work will be on hold until weather permits.

            The Clerk received information from JEO that there are no funds available at this time for road work.  She is still waiting to hear back from someone in the Planning Department.

CleanUp Day will be held on Saturday, April 21.

            A new rope has been purchased and will be installed when weather permits for the flag pole.

New Business:

            There was no new business to discuss.

From the Clerk:

            The garbage can disappearance has been solved. 

            USDA audits are almost completed and ready for signatures.  The Audit Waiver is completed and should be submitted to the state by accountant.

Trustee Reports:

            Water/Staack:  Absent.

Sewer/Kirchhoff:  No problems received by Keene so everything should be good.

            Finance/Lehn:  Picked up some garbage at the park.

            Parks/Moses:  Nothing to report.

            Street/Ehmke:  The gate on the lift station has been repaired and picnic tables moved.

A motion was made and seconded to approve the payments of the bills for April.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $609.50; Ehmke - $16.63; Windstream - $125.11; Columbus Telegram - $36.36; One Call Concepts Inc - $1.14; Office Depot - $8.99; Brandt, Horan, Hallstrom & Stilmock - $665.11; Meeske Hardware - $152.24; Papillion Sanitation - $162.05

            Sewer:  Keene - $933.84; Kirchhoff - $87.27; GO Bond - $758.42; Tri-State Pumping - $695.76; NE City Utilities - $210; Meeske Ace Hardware - $55.30; Keene - $119.88; Ehmke - $38.78

            Water:  Keene - $228.88; Kirchhoff - $87.35; Sewer Account - $3300.11; Rural Water Dist. #3 - $1286.30; Water Loan Repay - $2200; NE Department of Revenue - $362.40; NE Public Health Environmental Lab - $37; Postmaster - $50; Keene - $60

            Street:  Ehmke - $16.63; Moses - $50; Bruce D Lawson Trucking - $225.85; OPPD - $83.81

Community Improvement: Antes - $110; Ehmke - $38.78; Sarpy County Landfill - $66.51

Library/Sign Account:  Bose - $49.59; Kirchhoff - $19.17; Milburn - $47.16

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:18 pm.  The next meeting of the Avoca Village Board will be held on Monday, May 14, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

____________________________________________________________________________________________

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, March 12, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Proksel

There were five board members present and one guest.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the February 12, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – Plans for this or next week to burn.

Black Hills Energy- 25 years - Franchise Agreement was discussed.  Proksel from Black Hills was present to explain the agreement.  One question from the attorney was answered after a phone call.  The attorney would like to know if Black Hills pays occupational taxes to any other villages the size of Avoca.  This will need to be looked into further.  The Ordinance for the agreement would be separate from the occupation taxes and can be added at a later date.  A motion was made to suspend the three readings.  The motion was seconded and all Board members voted ayes.  A motion was then made by Moses to approve Ordinance 2018-01, An Ordinance granting Black Hills/Nebraska Gas Utility Company, LLC d/b/a Black Hills Energy, a Delaware corporation, its lessees, successors and assigns, a natural gas franchise and the authority to construct, operate, maintain, and extend a natural gas distribution plant and system, and granting the right to use the streets, alleys, and other public places within the present or future corporate limits of the Village of Avoca, Nebraska.  The motion was seconded by Lehn.  A vote upon roll call, all ayes, approved the Ordinance.  Proksel also reminded the Board that Black Hills is available to help with fund raiser events.

Returning to the Fire Department – There were questions from the Board to the Fire Department from last month.  The Clerk will check with sheriff office for siren schedule.  Burn permits may be obtained by Marty Brammier, Mike Fischer, Michael Bradbury and Coleton Brammier.  They are looking into the message machine at fire station always being full.

The Library Board met, Kirchhoff was not able to attend.  Game night is set for Friday, March 16 and an Easter Egg Hunt will be held on Saturday, March 31, at the Town Hall.  Jenny Meyer has agreed to be a member of the Library Board, filling the vacancy of Joy Henderson.

Old Business:

Properties/Attorney:

            Weather permitting, the fire department will burn house this week or next.  The rolls of carpet need to be removed.

            From the Attorney, letters will be sent to two property owners for cleanup, still unable to locate property owner and will finalize court procedures for cleanup of other property, two Board members need to meet with homeowner.

            Utility Bills – There were 12 shut off notices mailed and one unpaid may have to work with attorney as house was sold.    

            Bridge work will be on hold until weather permits.

CleanUp Day will be held on Saturday, April 21.

New Business:

            There was no new business to discuss.

From the Clerk:

            The Clerk has completed a community survey and will submit.  Number one concern is funds for street improvement.

            The garbage can disappeared from office location but a new one has been delivered.

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Keene will have USDA assist with inputting reports on computer.

            Finance/Lehn:  Received cd notices from the bank.

            Parks/Moses:  Nothing to report.

            Street/Ehmke:  Needing rock and look into funds for streets.

A motion was made and seconded to approve the payments of the bills for March.  All present board members voted and the following bills will be paid:

            General:  Ehmke - $135; Kirchhoff - $90; Lehn - $90; Staack - $60; Moses - $90; Kirchhoff - $609.49; Windstream - $124.65; US Treasury - $1369.24; Office Depot - $34.05; Ehmke - $11.09

            Sewer:  Keene - $869.54; Kirchhoff - $87.36; GO Bond - $758.42; Tri-State Pumping - $347.88; NE City Utilities - $210; Meeske Ace Hardware - $56.97; Postmaster - $49

            Water:  Keene - $154.980; Kirchhoff - $87.36; Sewer Account - $3496.09; Rural Water Dist. #3 - $1282.00; Water Loan Repay - $2200; NE Department of Revenue - $374.58; NE Public Health Environmental Lab - $15; Postmaster - $49;

            Street:  Ehmke - $199.48; Moses - $625; Meeske Ace Hardware - $26.01; Stutheit Implement Co - $243.26; Triple R Welding - $684.12

Community Improvement: Antes - $55

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:07 pm.  The next meeting of the Avoca Village Board will be held on Monday, April 9, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 

 ____________________________________________________________________________________________

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

 

Date:  Monday, February 12, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Bose

There were five board members present and one guest.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the January 8, 2108, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – The department is waiting for warmer weather to burn house.  The Clerk has asked for better communication between Fire Department and Board of Trustees.

Keene has installed a new thermostat at the chlorine building.

            The Library Board reported the 716 hours recorded by volunteers for 2017 and reported on meetings, fund raisers and an open house.  Plans are in progress for this summer program.  Donations have been very generous and there are 4,500 to 5,000 books available to be checked out.  Computer access is not available at this time.  The Board has asked for use of the WI-FI for their use at the Library.  The Clerk will review the Ordinances and funds distribution with the attorney and accountant.  Henderson has resigned from the Board.  The Easter Egg Hunt is scheduled for Saturday, March 31.

Old Business:

Properties/Attorney:

            Due to cold weather the fire department has not been able to burn the house, but everything is ready.

            From the Attorney, letters will be sent to two property owners for cleanup, still unable to locate property owner and will finalize court procedures for cleanup of other property.

            Utility Bills – There were 13 shut off notices mailed and one remains unpaid at this time.   

            Bridge work will be on hold until weather permits.

1&6 Year Street Hearing:

The prepared plan was reviewed by the Board.  The Board agreed to look into major street repairs and discuss this with JEO.  The resolution was introduced by Ehmke and seconded by Lehn.  A vote by roll call was unanimous that the plans and data as furnished are accepted and adopted by the Village Board of Trustees.

CleanUp Day will be held on Saturday, April 21.

New Business:

            A dog complaint was received and discussed by the Board.  A letter will be sent with a follow up to to be done by the attorney if no action is taken.

            The chlorine building lease was discussed as well as the agreement with the town hall and Rural Water.

From the Clerk:

            The mowing contract was received and signed.

            Repair work is needed on the recycle trailer and a confirmation will be sent to the County for assistance.

            New W4 forms were given to the Trustees for completion.

           

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Received cd notices from the bank.

            Parks/Moses:  Cleanup was done after the Quack Off, tables still need to be put back.

            Street/Ehmke:  Completed several hours of snow removal and there is a small oil leak.

A motion was made and seconded to approve the payments of the bills for February.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $609.49; Windstream - $123.58; Columbus Telegram - $36.87;  Office Depot - $198.38; Southeast Area Clerks Association - $10

            Sewer:  Keene - $1147.88; Kirchhoff - $87.27; GO Bond - $758.42; Tri-State Pumping - $817.88; NE City Utilities - $525; Meeske Ace Hardware - $22.49; Taylor’s Drain & Sewer Service Inc. - $850.50; Metering & Technology Solutions - $464.26

            Water:  Keene - $375.23; Kirchhoff - $87.36; Sewer Account - $3407.14; Rural Water Dist. #3 - $1193.85; Water Loan Repay - $2200; NE Department of Revenue - $368.46; NE Public Health Environmental Lab - $15; Postmaster - $49; Seay - $60; Meeske Hardware - $98.56; Metering & Technology Solutions - $464.26

            Street:  Ehmke - $626.13; Moses - $375; Meeske Ace Hardware - $17.99; Meeske Auto Parts - $57.98; Midwest Farmers COOP - $515.75

Community Improvement: Antes - $110

Library/Sign:  Bose - $42.53; Kirchhoff - $7.38

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:58 pm.  The next meeting of the Avoca Village Board will be held on Monday, March 12, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 ____________________________________________________________________________________________

Date:  Monday, January 8, 2018

Present:  Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent:  Staack

There were four board members present and one absent.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the December 11, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – The department has not been able to burn house due to cold weather.

Keene worked last week on the sewer plant as it was down but everything running now.  The water has been shut off at the car wash.

            Kirchhoff reported from the Library Board that they will be meeting and having a work day this next week.

Old Business:

Properties/Attorney:

            Due to cold weather the fire department has not been able to burn house, the garage has been cleared out.  Carpet rolls will be hauled away.

            Attorney has sent letter trying to locate owner, phone number not available from son.  Two other properties will have photos taken and sent to attorney for future work.  The Board would like to see more work done on fourth property before closing with court in February.

            Utility Bills – There were 12 shut off notices mailed and four remain unpaid at this time.    

            Bridge information was received and shared with the Board.  Report shows design costs – survey, hydraulics, ADA compliance, bridge spec, bridge foundation, and associated plans for the village to let – is estimated at $12-$15K.  If determined geotech/soil borings are required, additional $5K.  If work is required in the channel an additional $4K is anticipated.  This does not include cost of bridge, estimated at $100K.  The Board will need to do more searching for other options.

            Santa visit was well attended and the Board will host again in 2018.  Possibly have week before Christmas in hopes for larger crowd.  Donations of $60 were received.

New Business:

            Appointments for 2018:

                        A motion was made and seconded to retain the services of Melinda Clarke, CPA.  All present Board members voted ayes.

                        A motion was made and seconded to retain JEO Consulting Group Inc.  All present Board members voted ayes.

                        A motion was made and seconded to appoint Evan B Wickersham from JEO Consulting Group Inc as our Street Superintendent.  All present Board members voted ayes.

                        After discussion and comparing of fees, a motion was made and seconded to retain the services of Jerry Stilmock as Village Attorney.   All present Board members voted ayes.

            Wages:

                        It was decided by the Board to stay with the current Trustee and Chairman Fees as well as the $12 per hour for work done.  The mileage rate of $.54 per mile will remain the same.

                        Keene, Water and Wastewater Operator – A motion was made and seconded to approve a 2 ½% pay increase.  All present Board members voted ayes.

                        Kirchhoff, Village Clerk/Treasurer and Utility Clerk – A motion was made and seconded to approve a 2 ½% pay increase.  All present Board members voted ayes.

            Sealed bids for Mowing and Snow Removal:

                        Two bids were received and reviewed.  A motion was made and seconded, based on information received, the mowing contract be granted to Hoss’s Lawn Care as he has the previous experience working with the Village and is locally located versus the out of state address and his bid showed amount would not change if granted for four years.  All present Board members voted ayes.

                        Only one bid for snow removal was received.  A motion was made and seconded to accept the bid received.  Three Board voted ayes, one abstained and one was absent.

            Clean Up Day for 2018.  The Clerk will look into rates for 3 roll offs for April 21 or April 14 as the second choice.  McDonald will be contacted for appliances.

Trustee Reports:

            Water/Staack:  Absent

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Nothing to report.

            Street/Ehmke:  Nothing to report. 

A motion was made and seconded to approve the payments of the bills for January.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.97; Windstream - $124.79; Columbus Telegram - $36.53;  One-Call Concepts - $1.14; Office Depot - $278.88; Papillion Sanitation - $152.16

            Sewer:  Keene - $827.85; Kirchhoff - $85.16; GO Bond - $758.42; Midwest Laboratories - $151; Meeske Ace Hardware - $89.55; Postmaster - $73.50; Taylor’s Drain & Sewer Service Inc. - $1095; Municipal Services & Supply - $383.79

            Water:  Keene - $151.22; Kirchhoff - $85.14; Sewer Account - $3245.65; Rural Water Dist. #3 - $1357.25; Water Loan Repay - $2200; NE Department of Revenue - $353.98; NE Public Health Environmental Lab - $15; Postmaster - $24.50; Ehmke - $9.23; NE Rural Water Association - $100; Seay - $60

            Street:  Ehmke - $310.30; Moses - $11.09; Lehn - $33.25; Meeske Ace Hardware - $8.27; Wessels Trucking - $310.84; JEO Consulting Group Inc. - $600; Hauschild Construction - $990

Community Improvement: Antes - $55; Kirchhoff - $128.49; Donation Received - $60

Library/Sign:  Bose - $342.12

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:35 pm.  The next meeting of the Avoca Village Board will be held onMonday, February 12, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

  ____________________________________________________________________________________________

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  December 11, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Brammier, Clark, Lowman, Rydel and Keene

There were five board members and five guests were present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the November 13, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department – Paperwork has been completed, just waiting for a date that works for both Avoca and Weeping Water departments to burn house.  The garage is full of carpet rolls and will need to be removed before able to burn.

Keene is working on locating correct turn off and will call in a plumber to run a tracer on the line.  He is also working at the plant to get the amps running slower.

            Kirchhoff reported from the Library Board that they will be having a work day in January to get all the books properly tagged, over 1,000 adult non-fiction books are available.

            Lowman would like to have the alley rocked correctly and public not to drive on his property.  Ehmke will work on the alley.

            Rydel was present to discuss the upcoming opening of the Down Home Saloon.  There will be a preopening and open to the public on Wednesday, December 20.  She will be setting up a beer garden during the Quack-Off, possibly on the north side of her building.  A motion was made to approve the open containers in Tefft Park on Saturday, January 27, 2018, from 8:00 am to 10:00 pm for the Quack-Off.  The motion was seconded and all Board members voted ayes.  A bulletin board will be available for public posting.

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk is still working with the Attorney on problems.  One property was cleaned up.

            Utility Bills – There were 11 shut off notices mailed and all have been paid except for one which will be paid this week after pay day. 

New Business:

            The meeting schedule for 2018 was presented.       

Clerk Questions or Correspondence:

            Reminded election for 2018, Trustees must apply by August 1 to run.

Miscellaneous:

            Snow removal will be put up for bids as well as mowing contract.

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  He is currently working on the door for tractor shed.

            Street/Ehmke:  Groleau helped with putting up Christmas lights.  The tractor is ready for snow.

A motion was made and seconded to approve the payments of the bills for December.  All present board members voted and the following bills will be paid:

            General:  Ehmke - $135; Kirchhoff - $90; Lehn - $90; Staack - $90; Moses - $90; Kirchhoff - $627.37; Windstream - $126.36; Columbus Telegram - $32.58;  One-Call Concepts - $1.14; US Treasury - $1287.14; Precision Well Service - $430; Office Depot - $48.80; School Dist #27 - $300

            Sewer:  Keene - $827.85; Kirchhoff - $85.14; GO Bond - $758.42; Tri-State Pumping - $470; USA BlueBook - $247.09; Kreifels Electric LLC - $147.15; Meeske Ace Hardware - $72.96

            Water:  Keene - $151.22; Kirchhoff - $85.15; Sewer Account - $3063.07; Rural Water Dist #3 - $1056.25; Water Loan Repay - $2200; NE Department of Revenue - $340.52; NE Public Health Environmental Lab - $15; Postmaster - $49

            Street:  Ehmke - $160.69; Moses - $55.41; Groleau - $30; Martin Marietta - $253.97; Meeske Auto Parts - $3.99; Meeske Ace Hardware - $139.42

Community Improvement: Antes - $55

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:17 pm.  The next meeting of the Avoca Village Board will be held onMonday, January 8, 2018 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
  ____________________________________________________________________________________________
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, November 13, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Lehn

There were five board members and one guest was present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the October 9, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports: 

From the Fire Department - New paperwork was submitted to the fire marshal office for burning of Incontro house.  The fire department will not be having the soup dinner and Santa’s visit this year.

            After discussion, it was decided that the Board would be hosting Santa Claus this year.  It will be held at the Town Hall on Saturday, December 23, 2017.  Santa will arrive by fire truck and will be visiting with kids from 1:00 – 2:30 pm.  There will be cookies and other goodies provided by the Board.  Donations will be accepted to help with the cost.  There will be no drawings for gifts or raffle sales for turkeys and hams.

            Kirchhoff reported from the Library Board that they helped with the Halloween party.  They felt their taco dinner was success and thank everyone who attended.  The Library will NOT be open on Saturday, December 23.  A work day is in the plans for January to get books posted and out on the shelves.

            Harms with Viaero Wireless was not present.

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk visited with the Attorney and discussed several properties for cleaning up and the burn request for Incontro property.  Also discussed was the current way shut off notices are being sent out for utility bills.  He felt there is no need to make another contact with the resident after the notice is sent and that the Village may shut off without additional contacting.  Payments should be made to the bank or at the office and not to the person shutting off water.  The attendance of Trustees is covered under state regulations, action may be taken if missed five consecutive meetings.

            Utility Bills – There were 8 shut off notices mailed.  One has been shut off, 1 continues to be off, working on one and the rest were paid.

Additional work was done at the fire reservoir.  Parts were ordered and then discovered the problem was with the wiring.   

New Business:

            Street Superintendent Certification was completed.  The Clerk is working with JEO for the Street Budget.  It was discussed to add House Street between the bridge and 132nd Street on the One Year Plan.  Speeding on Garfield Street was also discussed.  Verification will be needed and handicap/no parking area marked by the park.

            Candidate Filing for 2018 – Three positions.  Incumbents have until July 15 and any others till August 1, 2018.

Clerk Questions or Correspondence:

            A letter from TEAM for meeting was read – no interest by Board.

Miscellaneous:

            The Clerk will verify $5000 motor with Keene.

            Lehn attended the Risk Assessment meeting on October 28 and reported their discussions of the different areas covered such as tornados, chlorine leaks, etc.

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Park restrooms are off and winterized.

            Street/Ehmke:  Chains have been put on the tractor.  Lights will be put up Thanksgiving weekend.  Generator was checked by Keene.

A motion was made and seconded to approve the payments of the bills for November.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.93; Moses - $127.45; Windstream - $123308; Columbus Telegram - $30.55; One-Call Concepts - $5.31; Office Depot - $267.87

            Sewer:  Keene - $827.86; Kirchhoff - $85.15; GO Bond - $758.42; Tri-State Pumping - $25; Postmaster - $49

            Water:  Keene - $151.21; Kirchhoff - $85.15; Sewer Account - $3113.07; Rural Water Dist #3 - $1187.40; Water Loan Repay - $2200; NE Department of Revenue - $356.61; NE Public Health Environmental Lab - $22; Ehmke - $60.96; Kerns Excavating Comp - $848.10

            Street:  Ehmke - $227.18; Stutheit Implement Co - $263.55; Meeske Ace Hardware - $89.06; Moses - $38.78

Community Improvement: Antes - $55

Security Deposit:  Longman -$100

Library/Sign:  Bose - $57.99

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:47 pm.  The next meeting of the Avoca Village Board will be held onMonday, December 11, 2017 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, October 9, 2017

Present:  Ehmke, Kirchhoff, Lehn, Moses, Staack and Clerk, Kirchhoff

Guest:  Diaz, Groathouse and Kreifels

There were five board members and three guests were present.  The meeting was brought to order at 6:00 pm by Chairman, Ehmke and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the September 11, 2017, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.  A motion was made to approve the minutes of the Budget Hearing held on September 18, 2017.  The motion was seconded and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report and all present voted ayes.

Guest/Reports

From the Fire Department - The paperwork was submitted to the fire marshal office for burning of Incontro house, however, upon checking a new form will need to be completed.  The Clerk will work with the Attorney to get this completed.

Kirchhoff reported from the Library Board that they will be holding a fund raiser at noon on October 15, from 11:00 – 1:30pm, serving lunch.  The Library will be open for tours.  The Library Board will be assisting with the Halloween Party on Tuesday, October 31, and treats will be handed out at the Library.

Rydel was not present to discuss progress of Saloon.  Liquor Commissions had a question regarding license and information was given to her.

Suspended Meeting for Guests:

Two visitors were present to hear what is going on.  Kreifels was present to discuss the bridge, and there was nothing to report, she will be stepping down from this project. 

Return to Regular Meeting

Old Business:

Properties:  Incontro property is ready for burning.

The Clerk did not receive information from Attorney regarding the previous problems that were submitted to him.  The Clerk will visit with Attorney regarding burning, previous problem properties, Trustee attendance and utility billing. 

            Utility Bills – There were 7 shut off notices mailed.  One has been shut off, 4 paid and working on other two.

The fire reservoir leak has been repaired.  The Board discussed lowering the ceiling and adding insulation or using heat tape and repair the automatic pump. 

The picnic tables have been repaired and a couple will be put away for winter storage.

Other property was discussed and the Clerk will discuss this with Attorney as well.

New Business:

            Some areas have trees growing in the culverts that will be cut out.

            It was brought to the attention of the Board that a few people were concerned regarding the Village paying for the removal of a tree.  This was removed by Village personnel as it was in the easement of the Village property. 

           

Miscellaneous:

Hoback is willing to help with adding door to tractor shed and ceiling work if needed.  Tin will be added to the west end of the tractor shed.

           

Trustee Reports:

            Water/Staack:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Will be shutting off park restrooms for the winter.

            Street/Ehmke:  Will check on having concrete hauled when property burned.  Pulling out everything on side of building and put in grass. 

A motion was made and seconded to approve the payments of the bills for October.  All present board members voted and the following bills will be paid:

            General:  Kirchhoff - $583.97; Moses - $205.02; Windstream - $123.08; Columbus Telegram - $109.58; Hemje Plumbing & Heating Inc - $126.55; Papillion Sanitation - $152.16;  Hauschild - $1015; Office Depot - $8.42

            Sewer:  Keene - $827.86; Kirchhoff - $85.14; GO Bond - $758.42; Midwest Laboratories - $171; Meeske Ace Hardware - $36.36

            Water:  Keene - $151.21; Kirchhoff - $85.15; Sewer Account - $3035.46; Rural Water Dist #3 - $1391.65; Water Loan Repay - $2200; NE Department of Revenue - $333.23; NE Public Health Environmental Lab - $15; Postmaster - $49; Filing Fees - $50; Ehmke - $31.39

            Street:  Ehmke - $132.99; Meeske Auto Parts - $132.54; Stutheit Implement Co - $1550.67; Meeske Ace Hardware - $45.24; Dave Ortlieb - $592.99

Community Improvement: Antes - $55

KENO:  AKC Pet Disaster Relief - $50

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes and the meeting were adjourned by Chairman at 7:16 pm.  The next meeting of the Avoca Village Board will be held onMonday, November 13, 2017 at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

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From the Avoca Board of Trustees:

Reminder: Motorized vehicles are NOT allowed in Tefft park!!

The Fire Department recently had a scare with children driving a 4-wheeler and another on a mini bike.  Parents PLEASE be aware of where your children are and what they are doing.  This could have had a tragic ending.  Additionally, motorized vehicles ARE NOT allowed in the park.  Children under the legal driving age should not be driving these vehicles on the streets.

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Cass County Recycle Trailer

For the past years Avoca has been fortunate to have a recycle trailer in the Village for all Cass County residents.  These trailers were purchased with grant money for the County.  We want to keep the trailer here. 

Your help is needed!  Garbage is being placed in the recycle trailer bins. If this continues, we may lose the trailer.  See the list below for items that are allowed. If you see someone putting items not allowed in the trailer, please report it to the Village Office so it can be addressed.

Recycle Trailer1