217 Tefft St, Avoca, NE 68307
(402) 275-3757

Village Clerk: Marilyn Kirchhoff
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, August 9, 2021

Present:  Ehmke, Lehn, Mosses, Kirchhoff and Clerk, Kirchhoff

Absent:  Clark                         Guest:  Giess

Four board members, one guest and Clerk were present with one board member absent.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the July 12, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second.  Roll call vote:  Clark – absent; Ehmke, Kirchhoff, Lehn and Moses all yea. 

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report.    Roll call vote:  Clark – absent; Ehmke, Kirchhoff, Lehn and Moses all yea. 

Guest/Reports:

            Fire department was not present to report and there has been no communication with the Board regarding plans for Quack Off, (liquor permit, open containers or street closings).

            Library Board was not present but sent a letter.  The letter reports that if anyone wishes to check out books, they are to contact Nancy Bose at 402-275-3466.  They will not be opening the library at this time and will wait till after school starts and the new round of virus slows down.  They’ve been busy regrouping and reorganizing.  The garbage can was mentioned in their letter, this needs to be taken to the alley regardless if it is full or only small amount.  Also, the basement storage will be revisited as the Village needs space for paperwork that must be kept for 10 years.

            Keene did not leave a report but is looking into grant information.

Old Business:

            Properties:  The Attorney has made contact with Straw and is checking with the bank and county to find out ownership.

            Utility Bills – There were 10 shut off notices mailed, 4 remains unpaid.  One leak was noted on reading meters.  One will be shut off as to status of vacancy is unsure.

            Pending work to be done:

Tractor Shed work will be done.

                        Concrete work has not been corrected and the bill still not received.

                        Stop signs needed?  The Board will be taking a survey for the need of additional stop signs as several intersections to see about slowing traffic down as speed bumps is not a favorable decision.

                        Street work has been completed, and a map is still needed, as well as painting of parking spaces on House Street and a handicap space by the Post Office.

New Business:

            Working on the 1&6 Year Road Plan – no additions to be added.

            Snow Removal was discussed.  After discussion, it was decided that there have been no problems or complaints received so the removal will remain the same.  A motion was made and seconded to leave the snow removal as it has been done in the past.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  The Board is only authorizing snow removal work to be done by a few people.  Anyone Not authorized, will be responsible for any street, personal or Village property damage and will be billed for cost of the damage done.  Discussion for snow removal for sidewalks was also discussed and Moses said he would continue as done in the past.  A motion was made and seconded for Moses to continue with the sidewalk snow removal.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – abstain.

Clerk Questions or Correspondence:

            The Clerk discussed with the Board to increase the amount transferred to the Sewer Reserve account.  At this time, it will remain as is. 

            Area around the flag pole by the office has been done by Richard Hoback and it is looking great.  It is greatly appreciated by all. 

            Discussed Santa coming to Avoca this year.  The event is set for Saturday, December 18.  The Board will be serving soup and goodies and treat sacks will be given to the kids 

            The Clerk informed the Board that she is still recovering from carpal tunnel surgery and had help the past few weeks from her daughters in getting paperwork done.  A motion was made and seconded to pay them for their time. Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  Payment will be made.

           

Trustee Reports:

Water/Clark:  Absent.

Sewer/Kirchhoff:   Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Will be spraying weeds in the park again.

Street/Ehmke:  Nothing to report except for the work done on streets.

Miscellaneous:

Discussion of bills to be paid for August:   A motion was made and seconded to approve payment for Ehmke.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- abstain; Kirchhoff – yea; Lehn – yea; Moses – yea.  A motion was made and seconded to approve payment for Moses.  Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – abstain.    A motion was made and seconded to approve payment for the automatic bills.   Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  A motion was made and seconded to approve the payment of the remaining bills for August.   Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea. 

The following bills were approved for payment:   

General:  Kirchhoff - $719.13; Windstream Nebraska - $125.03; Lincoln Journal Star - $120.70; Intuit - $8.44; Hauschild - $1017.00; Moses - $193.93; NE Municipal Clerks’ Association - $20; League of NE Municipalities - $295; Avoca Rural Fire District No 5 - $4501.94

Sewer Account:  Keene - $1274.83; Kirchhoff - $129.29; Midwest Laboratories - $190.83; Tri-State Pumping LLC - $347.88; Meeske Hardware - $50.14; Sewer Reserve - $100  

Water Account:  Keene - $604.89; Kirchhoff - $129.29; Sewer Account - $3224.42; Rural Water Dist. #3 - $1397.50; NE Department of Revenue - $472.65; NE Public Health Environmental Lab - $225.00; Postmaster - $55; Weeping Water Express Lane - $3.38; Water Loan Repay - $2000.00; Water Reserve - $1600.00   

Street Account:  Ehmke - $277.98; Ron’s Auto & Tire Repair - $40.86, correction; Meeske Hardware - $221.53; Hauschild Construction - $71.25

Community Improvement Account:  Avoca Volunteer Fire Department - $301.55, replace lost check

KENO:  Avoca Volunteer Fire Department - $200.00, replace lost check

Automatic Payments:  Black Hills Energy - $15.34

 OPPD – General - $337.61; Water - $33.74; Sewer - $498.58; Street - $679.07

A motion was made and seconded to adjourn the meeting. Upon a roll call vote of Trustees:  Clark – absent; Ehmke- yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  The meeting was adjourned by Chairman at 7:43 pm.  The next meeting of the Avoca Village Board will be held on Monday, September 13, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, July 12, 2021

Present:  Ehmke, Lehn, Mosses, Kirchhoff, Clark and Clerk, Kirchhoff

All board members and Clerk were present.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the June 14, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second.  Roll call vote:  Clark, Ehmke, Kirchhoff, Lehn and Moses all yea. 

            The Minutes of the Special meeting held June 30, 2021, were submitted for approval.  A motion was made and seconded to approve.  Roll call vote:  Clark – abstain; Ehmke, Kirchhoff, Lehn and Moses all yea.

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report.    Roll call vote:  Clark, Ehmke, Kirchhoff, Lehn and Moses all yea. 

Guest/Reports:

            Fire department was not present to report.

            Library Board did not submit report.  The Clerk discussed with the Board comments from people as to when the library will reopen, the garbage can must be taken to the alley and storage space in basement is limited for Village use.  A letter will be sent.    

            Keene on vacation.

Old Business:

            Properties:  Nothing received from attorney.

            Utility Bills – There were 10 shut off notices mailed, 4 remains unpaid.  Twp leaks were noted on reading meters.  High usage reads for several, Keene will check when returns.

            Pending work to be done:

Tractor Shed work will be done.

                        Water meter at fire department activated, check on second meter.

                        Concrete work has not been corrected and the bill still not received.

                        Still researching need for stop signs and/or speed bump.

New Business:

Street work to be done – no information received. 

Trees and limbs in park need to be cleaned up and trees along street will need trimming as well. 

Clerk Questions or Correspondence:

            Correspondence received:

                        Letter from the state regarding water well Notice of Violation of resident.

                        Note of awful smell received was from the elevator.

            Reports submitted/complete:

                        Mile Lane report submitted.

                        Interlocal Agreement with the County completed.

                        Application submitted for American Rescue Plan Act funds.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:   Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Cleanup in park from storm.

Street/Ehmke:  Nothing to report.

Miscellaneous:

Discussion of bills to be paid for July:   A motion was made and seconded to approve payment for Ehmke, upon roll call vote: Clark, Kirchhoff, Lehn and Moses yea and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon a roll call vote: Clark, Ehmke, Kirchhoff, Lehn yea and Moses abstain vote.  A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote: Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea.  A motion was made and seconded to approve the payment of the remaining bills for July.  Upon a roll call vote, Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea to pay the remaining monthly bills. 

The following bills were approved for payment:   

General:  Kirchhoff - $719.13; Windstream Nebraska - $127.26; Lincoln Journal Star - $38.38; Intuit - $9.61; Office Depot - $119.10; Hauschild - $1017.00; Moses - $245.66

Sewer Account:  Keene - $1255.06; Kirchhoff - $129.29; Tri-State Pumping LLC - $1190.38; USABlue Book - $47.35; MARC - $646.86 Sewer Reserve - $100  

Water Account:  Keene - $574.50; Kirchhoff - $129.29; Sewer Account - $2491.76; Rural Water Dist. #3 - $1642.50; NE Department of Revenue - $355.54; NE Public Health Environmental Lab - $15; Wipf - $48.30 Water Reserve - $1600.00   

Street Account:  Ehmke - $161.62; Moses - $12.92

Community Improvement Account:  Papillion Sanitation - $1078.75

Security Deposit Account:  Beckman - $100; Neumeister - $100

Automatic Payments:  Black Hills Energy - $16.16

 OPPD – General - $298.13; Water - $34.25; Sewer - $482.79; Street - $713.92

A motion was made and seconded to adjourn the meeting.  Upon roll call, Clark, Ehmke, Kirchhoff, Lehn and Moses all voted yea and the meeting was adjourned by Chairman at 6.57 pm.  The next meeting of the Avoca Village Board will be held on Monday, August 9, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

MINUTES OF AVOCA VILLAGE BOARD OF TRUSTEES – SPECIAL MEETING

DATE:  Wednesday, June 30, 2021

PRESENT:  Harold Ehmke, Chris Lehn, Rich Moses, Marianna Kirchhoff and Clerk, Marilyn Kirchhoff

ABSENT:  John Clark

OTHERS: 

The Special Meeting of the Board of Trustees on Wednesday, June 30, 2021, was brought to order at 6:00 pm by Chairman, Harold Ehmke.  Four Board members and Clerk were present and one absent.   Attendance was noted by Clerk and the Pledge of Allegiance was recited.  Chairman Ehmke reminded everyone of the Open Meetings Act posted on the wall.

The only item on the agenda was the American Rescue Plan Act Coronavirus Local Fiscal Recovery Fund Non-Entitlement Units of Local Government Application.  The Clerk presented the Board of Trustees with information collected over the past few weeks regarding the funds. Information was received from:

                Webinars attended by the Clerk as well as received emails

                Discussion with Richard Burch, Midwest Assistant Program, Representative

                Discussion with Jerry Stilmock, Attorney for the Village of Avoca

On June 17, a letter was sent out with an application that must be returned by July 2, to either Request allocation of local fiscal recovery funds or Decline funding.

The information that the Clerk receives continues to be updated, almost daily.  This includes exactly what the funds can and cannot be used for.  If the funds are requested and not used completely, the balance can be transferred back.  After a discussion, a Motion was made by Trustee Kirchhoff, to authorize approval for the Chairman Ehmke, to apply for the federal funding.  This motion was seconded by Trustee Moses.  A roll call vote:  Clark – absent; Ehmke – yea; Kirchhoff – yea; Lehn – yea; Moses – yea. 

The Clerk then gave information that it was advised to have the money transferred to an account that was already set up with automatic transfers with the state, such as the General or Street funds.  Other information received was suggested that a separate account be set up to keep the funds all in one location and make it easier for any audit that may be needed.  A motion was made by Trustee Lehn, to set up a separate checking account.  This motion was seconded by Trustee Kirchhoff.  A roll call vote:  Clark – absent; Ehmke – yea; Kirchhoff – yea; Lehn – yea; Moses – yea.

The forms were submitted for signatures.  The Clerk will submit the application and other signature forms on-line, Thursday, July 1 and will submit the signed forms to the bank for setting up a new account.

There was no further discussion regarding the Recovery Funds and a motion was made by Trustee Lehn, to adjourn the meeting.  The motion was seconded by Trustee Kirchhoff.  A roll call vote:  Clark – absent; Ehmke – yea; Kirchhoff – yea; Lehn – yea; Moses – yea.  The meeting was adjourned at 6:25 pm. 

The next scheduled regular meeting of the Village Board of Trustees will be Monday, July 12, 2021 at 6:00 pm at the Village Office, 609 House Street.  The minutes of the Special Meeting of the Village Board of Trustees for the Village of Avoca are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, June 14, 2021

Present:  Ehmke, Lehn, Mosses, Kirchhoff, Clark and Clerk, Kirchhoff

Absent: 

Guests:  Keene, Kirchhoff, Cribbs, Dowling, Cruzes

All board members and six guests and Clerk were present.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the May 10, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call vote, all voted yea.

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report and upon a roll call vote, all voted yea. 

Guest/Reports:

            A group was present to discuss the traffic coming into and leaving Avoca at high speeds, noting that this was a factor with a school bus hitting a dog. There was a discussion as to options such as a speed bump, which could be done.  Another option was to place 4-way stops at the intersection.  It was also discussed that speeding is a problem throughout and every entrance into Avoca has this same problem.  The clerk will do further checking with the County and JEO to see if this would be an option that could be done at every entrance as well as checking with the sheriff office.  There are speed limits that need to be observed as well as other traffic violations such as driving the wrong way on House Street between Garfield and Tefft and parking incorrectly and under age children driving.

            There was a discussion for a building permit for a new house.  A motion was made and seconded to approve the building permit with final layout approval by the County and upon a roll call vote, all voted yea.   

Fire department reported that seven people attended the fire school.  They are working on ideas for further interaction events with the community, French Toast Feed in July.  There was concern regarding a cracked pipe at the pump house and the house that was previously reported to be burned will now be torn down.  The water meter is not hooked up yet.

            Library Board has not given an update as to when they will reopen but should be meeting soon to discuss this.    

            Keene told the Board that he has been working on things, such as the meter, at the chlorine building.  He has agreed to be the one to notify for locating from Diggers Hot line.  A motion was made to pay Keene $100 per locate.  The motion was seconded and upon a roll call vote, all voted yea.  Test kits were given to board members to fill and return to the office so they can be submitted for lead and copper testing.  He will be on vacation in July.

Old Business:

            Discussed the valve box that was covered when recent concrete work was done.  There are a few things that need to be corrected.  A motion was made and seconded to hold the payment for the work done till corrections are made and a written bill is submitted.  Upon a roll call vote, all voted yea.

            Properties:  Nothing received from attorney.

            Utility Bills – There were 11 shut off notices mailed, 4 remains unpaid.  One leak was noted on reading meters.  

            Pending work to be done:

Tractor Shed work will be done and will try to have done by next meeting.

                        Water meter at fire department – not completed.

New Business:

            Street work to be done – a map will be marked when discussing with the contractor as well as marking parking lines.

           

Clerk Questions or Correspondence:

            Mile Lane report completed for submission.

            Interlocal Agreement with the County for the recycle container was signed.

            Note will be added to newsletter about office hours and dropping off water payments.

            Requested work hours to be submitted before noon on meeting day for pay checks to be processed and written.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:   Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Restrooms are opened.  The Clerk asked that the swing set be checked.

Street/Ehmke:  Nothing to report.

Miscellaneous:

Discussion of bills to be paid for June:   A motion was made and seconded to approve payment for Ehmke, upon roll call vote: four yea and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon a roll call vote: four yea and Moses abstain vote.  A motion was made and seconded to approve payment for Clark, upon a roll call vote:  four yea and Clark abstain.  A motion was made and seconded to approve payment for Kirchhoff, upon a roll call vote: four yea and Kirchhoff abstain vote.  A motion was made and seconded to approve payment for Lehn, upon a roll call vote: four yea and Lehn abstain vote.  A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote, all voted yea.  A motion was made and seconded to approve the payment of the remaining bills for June.  Upon a roll call vote, all voted yea to pay the remaining monthly bills. 

The following bills were approved for payment:   

General:  Ehmke - $135; Clark - $90; Kirchhoff - $60; Lehn - $90; Moses - $258.07; Kirchhoff - $;1194.38; Windstream Nebraska - $124.55; Intuit - $6.33; Office Depot - $144.11; Hauschild - $1016.00; US Treasury - $1696.46  

Sewer Account:  Keene - $1478.20; Kirchhoff - $129.29; Midwest Laboratories - $20.00; Tri-State Pumping LLC - $347.88; Meeske Hardware - $50.65; USABlue Book - $433.26; Badger Meter - $390; Sewer Reserve - $100  

Water Account:  Keene - $592.14; Kirchhoff - $129.29; Sewer Account - $2743.51; Rural Water Dist. #3 - $1290.00; NE Department of Revenue - $383.37; Postmaster - $55; Badger Meter - $390; Water Reserve - $2600.00   

Street Account:  Ehmke - $206.86; Ron’s Auto & Tire Repair - $10.86; Moses - $206.86

Automatic Payments:  Black Hills Energy - $66.11

 OPPD – General - $268.07; Water - $37.11; Sewer - $451.46; Street - $757.40

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted yea and the meeting was adjourned by Chairman at 7:30 pm.  The next meeting of the Avoca Village Board will be held on Monday, July 12, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, May 10, 2021

Present:  Ehmke, Lehn, Mosses, Clark and Clerk, Kirchhoff

Absent:  Kirchhoff

Guests:  Hensley, Donnelson, Jones, Nielsen, Lowman

Four board members, five guests and Clerk were present and one absent.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

            The Minutes of the April 12, 2021, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call vote, four voted yea and one absent.

            The Treasurer’s Report for approval.  A motion was made and seconded to approve the report and upon a roll call vote, four voted yea and one absent. 

Guest/Reports:

Fire department reported they have been doing some training and there will be seven members attending fire school.  Plans are being made for the Quack-Off for September 25, a dance will be added.  The water meter has not been installed.   

            Library Board has not given an update.    

            Keene was not present and did not submit a report.

            Hensley reported to the Board that the Downhome Saloon will be having a street dance on July 10 in front of their building and would like to close the street off from House to the alley.  They will have the grill going and serving food with family time around 4 or 5:00 and after 8:00 will be for 21 and over.  A motion was made and seconded to allow the closing of the street for the dance and upon a roll call, votes were four yea and one absent. 

            Doug Donnelson from the Nebraska State Fire Marshal Agency was present to discuss the need for calling in before digging and the need for Avoca to respond to the tickets electronically.  The Clerk will discuss with Keene to be person of contact or will look into a third party and will get the electronic response set up.

Old Business:

            Properties:  Nothing received from attorney.

            Utility Bills – There were 6 shut off notices mailed, 2 remains unpaid.  

            Pending work to be done:

Concrete work – to be done shortly.

Tractor Shed work will be done and will try to have done by next meeting.

                        Water meter at fire department – not completed.

New Business:

            The Board discussed the needed work to be done on streets this year and will draw up a map for the areas in need and will get the parking lines repainted.

            Information for a fence was discussed for a new owner.

           

Clerk Questions or Correspondence:

            New W-4 forms are available for the Trustees.

            The mowing needs to be checked to be sure all areas are being done.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:   Absent.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Restrooms will be opened.

Street/Ehmke:  Work was done on the brush pile and will be doing some shredding.

Miscellaneous:

Discussion of bills to be paid for May:   A motion was made and seconded to approve payment for Ehmke, upon roll call vote: three yea, one absent and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon a roll call vote: three yea, one absent and Moses abstain vote.  A motion was made and seconded to approve payment for the automatic bills and upon a roll call vote, three voted yea and one absent.  A motion was made and seconded to approve the payment of the remaining bills.  Upon a roll call vote, three voted yea and one absent to pay the remaining monthly bills. 

The following bills were approved for payment:   

General:  Kirchhoff - $1243.59; Windstream Nebraska - $124.52; Lincoln Journal Star - $17.68;  Intuit - $6.33; Office Depot - $34.16; Hauschild - $1016.00; Southeast Area Clerks’ Association - $20

Sewer Account:  Keene - $1096.80; Kirchhoff - $129.29; Midwest Laboratories - $167.83; Postmaster - $55; Tri-State Pumping LLC - $367.88; Meeske Hardware - $32.20; Sewer Reserve - $100  

Water Account:  Keene - $390.51; Kirchhoff - $129.29; Sewer Account - $3019.10; Rural Water Dist. #3 - $1180.00; NE Department of Revenue - $409.27; Weeping Water Express Lane - $1.69; Security Deposit Account - $150; Water Reserve - $3100   

Street Account:  Ehmke - $58.18; Hauschild Construction - $42.50

Community Improvement:  M&S Recycling - $131.50; Ehmke - $90.50; Moses - $103.44

Automatic Payments:  Black Hills Energy - $78.57

 OPPD – General - $269.54; Water - $41.64; Sewer - $469.76; Street - $786.98

A motion was made and seconded to adjourn the meeting.  Upon roll call, four voted yea and one absent; and the meeting was adjourned by Chairman at 7:24 pm.  The next meeting of the Avoca Village Board will be held on Monday, June 14, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, January 11, 2021

Present:  Ehmke, Kirchhoff, Lehn, Mosses, Clark and Clerk, Kirchhoff

Guest:  Keene

All board members, Clerk and Keene were present.  Attendance was noted by the Clerk and the Board recited the Pledge of Allegiance to begin the meeting.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the December 14, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted yea.

The Treasurer’s Report for November was submitted for approval.  A motion was made and seconded to approve the report and upon a roll call vote all voted yea.  A motion was made and seconded to approve the report for December and upon a roll call vote all voted yea. 

Guest/Reports:

Fire department had nothing to report.  Clark mentioned he resigned from the department and Moses will soon be retiring.  It is unsure who will give an update to the Board.

            Library Board has not given an update.    

            Keene reported that the leak in the alley has been repaired and a tracer wire was put in place for future use.  The flow has gone down substantially.  Rural Water Association had completed a reading which was misread but has been corrected.  He then discussed with the Board for a raise.  After discussion, a motion was made and seconded for the Water Operator wages to be increased by $250 and for the Wastewater Operator to also be increased by $250 per month.  Upon a roll call vote all voted yea.  The travel life at the sewer plant will need work done and Keene will look into insulation for the chlorine building.

  

Old Business:

            There is currently nothing pending with the attorney.

            Utility Bills – There were 15 shut off notices mailed, 8 have made payments and 7 remain unpaid.  The meter is reporting a resident and main leak.  Nothing has been done yet to install water meter at the fire department.

            The new recycle container has been brought in.  The old one will be removed shortly.  The contract was discussed with the Board and the Clerk will complete and return it to Papillion Sanitation.

            Still waiting for concrete work and tractor shed to be completed.

            The Ordinance to change the hours of operation for the bar was discussed.  Trustee Lehn introduced the prepared Ordinance providing for hours of sale of alcoholic beverages in the Village limits to 2:00 am.  The motion was seconded by Trustee Moses and upon a roll call vote, all voted yea.  Trustee Lehn moved that the statutory rule requiring reading on three different days be suspended.  Trustee Moses seconded the motion to suspend the rules and upon a roll call on the motion, all Trustees voted yea.

New Business:

            Appointment for the Village Accountant.  A motion was made to reappoint Melinda Clarke, CPA, as the Village Accountant.  The motion was seconded and upon a roll call vote all voted yea. 

            The Trustees have concerns with several properties, the regulations for trimming trees and mowing lawns and would like to discuss these with Jerry Stilmock at the February meeting before reappointing for attorney for 2021.  The Clerk will take new photos of properties.

            Wages:

             The Chairman receives $45 per meeting and Trustees receive $30 per meeting.  This will remain the same for 2021.

                        A motion was made to increase the hourly wage to $16 for work done.  The motion was seconded and upon a roll call vote 2 voted yea, 2 voted nay and 1 abstained.  Motion died.  A motion was then made to increase the hourly wage to $14 for work done.  The motion was seconded and upon a roll call vote 3 voted yea and 2 voted nay.  Motion passed.

            Mileage will remain at $ .575 per mile.

            The wages were previously discussed for the Water and Wastewater Operator.

            A motion was made to increase the wages of the Village Clerk/Treasurer (60 hours monthly) and Utility Clerk (20 hours monthly) to $14 per hour.  The motion was seconded and upon a roll call vote all voted yea.

            There have been several complaints received about the parked cars not getting far enough off the road and even bikes left on streets.

           

Clerk Questions or Correspondence:

            The Audit Waiver for 2019-2020 has been submitted to the state.

            The W-2s and other tax forms have been prepared and delivered.

            A request was received from the Scarlet Hotel – room naming.  The Clerk is going through the Centennial book and will provide information regarding events, history and “famous” people of Avoca.

            The computers in the office need to be updated.  It was suggested that both be updated on to one laptop.  The Clerk will work with QTeq of Lincoln.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Nothing to report.

Street/Ehmke:  Nothing to report.

Discussion of bills to be paid for January:   A motion was made and seconded to approve payment for Ehmke, upon roll call four yea and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses; upon roll call four yea and Moses abstain vote.  A motion was made and seconded to approve payment of the monthly bills as listed; upon a roll call vote all votes yea.  A motion was made and seconded to approve payment of the automatic bills; upon a roll call vote, all voted yea. 

The following bills were approved for payment: 

General:  Kirchhoff - $648.18; Windstream Nebraska - $125.28; One Call Concept - $10.39; Intuit - $8.44; Office Depot - $34.16; NE Dept of Revenue - $189.09; Clarke - $2000

Sewer Account:  Keene - $894.98; Kirchhoff - $89.95; Postmaster - $55; Meeske Hardware - $15.38

Water Account:  Keene - $159.63; Kirchhoff - $89.95; Sewer Account - $2888.96; Rural Water Dist. #3 - $3457.50; NE Department of Revenue - $409.97; NE Public Health Environmental Lab - $185; NE Rural Water Association - $100; Seay - $120; Kerns Excavating Co - $2500  

Street Account:  Ehmke - $459.90; Moses - $297.18; R & R Wilson Trucking LLC - $1133.20

Community Improvement Account:  Antes - $55; Papillion Sanitation - $1138.20

KENO:  Kerns Excavating Co - $2418.70

Automatic Payments:  Black Hills Energy - $99.44

 OPPD – General - $278.80; Water - $53.43; Sewer - $519.15; Street - $827.40

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted yea; and the meeting was adjourned by Chairman at 8:03 pm.  The next meeting of the Avoca Village Board will be held on Monday, February 8, 2021, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, September 14, 2020

Present:  Ehmke, Kirchhoff, Clark, Lehn, Mosses and Clerk, Kirchhoff

Guests:  Jones, Keene and Clarke      

All board members and clerk were present with three guests.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the August 10, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to accept the report followed by a second of the motion and upon roll call, all voted ayes.

Guest/Reports:

            Fire Department discussed plans to burn the house at 721 House Street after everything is cleared.   A motion was made and seconded by the Board for approval of the burn after clearance from the Fire Marshall and upon a roll call vote; all Trustees voted ayes for burn approval.  The department has gotten a new truck.  Quack Off plans are beginning with the idea to move the race to Tefft Street from the tennis court.  A motion was made and seconded to approve the races to be on Tefft Street between the alley and House Street.  Upon a roll call vote, all Trustees voted ayes.  Burn permits may be obtained from Austin Jones.   

Keene reported that he is working with Kerns Excavating to locate and repair the leak in the alley.  Changing the line may affect three shut offs and work will begin as soon as Kerns has an opening in their schedule.

            Kirchhoff had nothing to report from the Library Board.    

            Building permits:  Clark gave the Board information on plans for enclosure at the old car wash.  Other two were not present to discuss.  There is interest in putting up a building if sale goes through which the Board would not have a problem.

            Hensley had discussed with the Clerk to bring back movie night to Avoca.  Jones also gave additional information.  Board is in favor.

Suspended the regular meeting for the Budget Hearing:

Clarke was present to discuss and answer questions with the Board the Budget for 2020-2021 she prepared and shared with the Board.  There were no questions.  A motion was made and seconded for the additional one percent Council/Board approved increase.  Upon roll call vote, all Trustees voted ayes.  A motion was made and seconded to approve and accept the prepared Budget 2020-2021.  Upon roll call vote, all Trustees voted ayes.  A motion was made and seconded to approve the Audit Waiver.  Upon roll call vote, all Trustees voted ayes.

Return to the Regular Meeting:

Old Business:

Utility Bills – There were 9 shut off notices mailed, 5 have not been paid.  The meter is reporting a main leak.  This was final month for summer rates and waiving of late fees and shutting off for unpaid bills.

Three people have looked at the work to be done for concrete by the office and bridge.  Only one bid has been received.  A motion was made and seconded to accept the bid from JSM Concrete.  Upon roll call vote, all Trustees voted ayes.  The bike rack will have to be added after the concrete is set.

            Cleanup Day is Saturday, September 26, 2020.  Additional information was discussed.  No tires will be accepted.  If someone has items to be picked up, they are to contact a Trustee or call the office.  Payment will need to be made prior to pick up if not going to be home the day of the cleanup.

           

New Business:

            The Board resumed their discussion regarding mowing and weeds/trees being trimmed as complaints have been made.  Letters will be sent to five homeowners.  A letter of concern was submitted to the Board from Greenblatt.  They will be working on a new Ordinance to enforce that lawns will be kept mowed to 8 inches as well as regulations for trees to be trimmed and weeds kept under control. 

            Information was received regarding the recycle trailer and the changes to be made by the county.  A note will be sent to have someone from the county to attend the October meeting to discuss options.            

Clerk Questions or Correspondence:

            The Clerk will be participating in a virtual conference 7 days in October and the office will be closed during those times.

            A Veteran’s wall will be added to the office lobby.  A note will be placed in the next What’s Happening asking for information and/or photos of military personnel.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.  A culvert was added at end of driveway.

            Parks/Moses:  Nothing to report.

Street/Ehmke:  Nothing to report.

Discussion of bills to be paid for September:   A motion was made and seconded to approve payment for Ehmke, upon roll call three ayes and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses; upon roll call four ayes and Moses abstain.  A motion was made and seconded to approve payment for Kirchhoff; upon roll call four ayes and Kirchhoff abstain.  A motion was made and seconded to approve payment for Lehn; upon roll call four ayes and Lehn abstain.  A motion was made and seconded to approve payment for Clark; upon roll call vote four ayes and Clark abstain.  A motion was made and seconded to pay the remainder monthly bills as listed along with the automatic bills.  Upon roll call vote, all voted ayes. 

The following bills were approved for payment:  General Account:  Ehmke - $135; Clark - $90; Kirchhoff - $90; Lehn - $90; Moses - $60; Kirchhoff - $627.56; Windstream Nebraska - $123.89; Lincoln Journal Star - $120.34; Intuit - $6.33; Hauschild - $1017; Office Depot - $387.98; US Treasury - $1184.10; Clarke - $1300; NE Dept of Revenue - $162.70; NE Dept of Revenue - $25; League of Nebraska Municipalities - $490

Sewer Account:  Keene - $894.97; Kirchhoff - $89.95; Midwest Laboratories - $11.83; Postmaster - $55

Water Account:  Keene - $159.64; Kirchhoff - $89.95; Sewer Account - $4598.98; Rural Water Dist. #3 - $2382.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $690.64; NE Public Health Environmental Lab - $15  

Street Account:  Ehmke - $210.56; Moses - $55.41; Hauschild Construction - $255.65; Hauschild Feeds - $16.95; Meeske Hardware - $36.25

Community Improvement:  Antes - $55; Cash - $100 

Filing Fees:  Sewer - $51.72

Security Deposit:  Water - $55.37; Lowman - $94.63

Automatic Payments:  Black Hills Energy - $21.22

 OPPD – General - $327.71; Water - $33.65; Sewer - $538.65; Street - $686.52

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 7:38 pm.  The next meeting of the Avoca Village Board will be held on Monday, October 12, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 
 

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, August 10, 2020

Present:  Ehmke, Kirchhoff, Clark, Lehn and Clerk, Kirchhoff

Absent:  Moses                        Guests: 

Four (one late) board members and clerk were present with one absent.  The members were separated and kept the 6 feet distance.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the July 13, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to accept the report followed by a second of the motion and upon roll call, all voted ayes.

Guest/Reports:

            Fire Department is working on tearing down the building at 632 House Street.    

Keene was not present and did not leave a report.

            Kirchhoff had nothing to report from the Library Board.    

Old Business:

Properties:  Nothing to discuss.

Utility Bills – There were 10 shut off notices mailed, 2 have not been paid in full.  The meter is reporting a main leak and one other.  The Clerk checked with other towns/villages to see if they have resumed late charges and shut offs.  Kirchhoff made a motion to go back to charging the late fee and shut off for those not paid beginning with the bill due August 20.  The motion was seconded and all Trustees voted ayes.

Ehmke discussed the concrete work that needs to be done.  There were no bids received by meeting date.

Still waiting on tractor shed work to be completed.

Street repair work should begin within next two weeks or sooner.

The Clerk gave the Trustees information regarding mowing ordinances and regulations.  After a discussion, the Board decided to table this at this time.

The Trustees reviewed an Ordinance of the Village of Avoca, Cass County, Nebraska to amend Title IX: General Provisions: Section 94.02 banned from municipality, of the Code of Ordinances of Avoca, Cass County, Nebraska, providing for ownership and harboring of laying hen chickens in Village limits: to provide for the repeal of conflicting Ordinances or sections; and to provide for an effect date.  A motion was made by Lehn for the Third Reading and Final Passage of Ordinance 2020-02.  Upon roll call Trustees voted:  Clark – absent; Ehmke – aye; Kirchhoff – aye; Lehn – aye; Moses – absent.  Motion carried and Ordinance 2020-02 was approved.  The Ordinance will be posted and copies will be available at the Village Office.

Cleanup Day is set for Saturday, September 26, 2020.  There will be a $5 charge for each appliance as well as a $10 charge per load (truck and trailer are two loads).  Cash or Check payments will be collected at the day/time of the Cleanup.  Clark has agreed to haul appliances.

The Clerk will check with JEO about speed and bumps.

            There is still a problem with a water leak.  The Clerk will check with Keene and Burke regarding normal loss difference and meters.

New Business:

            The LPSNRD Hazard Mitigation Plan Adoption Resolution was submitted to the Board for approval.  A motion was made by Lehn and seconded by Clark to adopt the Resolution as read.  Upon roll call all four Trustees voted ayes to approve, one absent.

            A question regarding sidewalks was brought to the Board.  The Ordinances were reviewed and a check will be made of current sidewalks.  As the Ordinance reads, present sidewalks must be maintained. 

            It was brought to the attention of the Board about a building permit.  Nothing was received through the office but will follow up with the County.

            The Clerk will look into the Water account CD.

Clerk Questions or Correspondence:

            The Wage Report for 2020 was given to the Trustees.

            A questionnaire was received by USDA.  The Clerk will look into Wikipedia for help.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Absent.

Street/Ehmke:  Nothing to report.

Discussion of bills to be paid for August:   A motion was made and seconded to approve payment for Ehmke, upon roll call three ayes and Ehmke abstain vote.  A motion was made and seconded to approve payment for Moses, upon roll call four ayes and Moses absent.  A motion was made and seconded to pay the remainder monthly bills as listed along with the automatic bills.  Upon roll call vote, all voted ayes. 

The following bills were approved for payment:  General Account:  Kirchhoff - $647.19; Windstream Nebraska - $126.76; Intuit - $8.44; Hauschild - $1017; Meeske Hardware - $43.18; League of Nebraska Municipalities - $264; Avoca Rural Fire Protection District - $6454.51

Sewer Account:  Keene - $894.96; Kirchhoff - $89.95; Tri-State Pumping - $910.38; Meeske Hardware - $54.70; USABlue Book - $349.34; CB Plumbing Services - $658.20

Water Account:  Keene - $159.64; Kirchhoff - $89.95; Sewer Account - $1110.41; Rural Water Dist. #3 - $2152.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $137.55; NE Public Health Environmental Lab - $15; Postmaster - $55  

Street Account:  Ehmke - $83.12; Moses - $33.25

Community Improvement:  Antes - $55

Automatic Payments:  Black Hills Energy - $21.22

 OPPD – General - $327.71; Water - $33.84; Sewer - $509.80; Street - $678.93

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 7:45 pm.  The next meeting of the Avoca Village Board will be held on Monday, September 14, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.

 
 

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Water Ordinance pg1
Water Ordinance pg2
 
 

 

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From the Avoca Board of Trustees:

Reminder: Motorized vehicles are NOT allowed in Tefft park!!

The Fire Department recently had a scare with children driving a 4-wheeler and another on a mini bike.  Parents PLEASE be aware of where your children are and what they are doing.  This could have had a tragic ending.  Additionally, motorized vehicles ARE NOT allowed in the park.  Children under the legal driving age should not be driving these vehicles on the streets.

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Cass County Recycle Trailer

For the past years Avoca has been fortunate to have a recycle trailer in the Village for all Cass County residents.  These trailers were purchased with grant money for the County.  We want to keep the trailer here. 

Your help is needed!  Garbage is being placed in the recycle trailer bins. If this continues, we may lose the trailer.  See the list below for items that are allowed. If you see someone putting items not allowed in the trailer, please report it to the Village Office so it can be addressed.

Recycle Trailer1