SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, March 11, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses and Clerk, Kirchhoff

Absent:  Clark                                      Guest:  Keene

Four board members and one guest were present with one absent.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the March 11, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department:  The satellites still need to be removed and signs need to be taken down as well as tape from ball field.  The house that was requested to be burned is too tall and will have to have top floor removed. 

Keene is working to locate the leak and will contact Rural Water District for assistance.  There has been a lot of water coming through sewer plant but counts are lowering.

            Library Board has received a donation.  They are working on the egg hunt scheduled for Saturday, April 20.  The Doterra Oil meeting was well attended.  The Board feels they have received enough books for now, will still take some children’s books.  The Board has reported 438 Volunteer Hours for 2018.

            Clark has requested a building permit to bring a house in and set on foundation.  He was not present to provide illustration.  The Board temporarily approved the permit upon receipt of plans, table for May.

Old Business:

Properties:  Clerk contacted courthouse and one property should be up for foreclosure sale.  Photos will be taken to discuss other properties in need of work for May meeting, following the clean up day.

Utility Bills – There were 12 shut off notices mailed, four remain unpaid.    

Bridge work is getting closer to installation.  Payment for materials has been requested.  A motion was made and seconded to pay for the materials based on bid received in September.  All board members voted ayes and a check will be sent for $6889.22.

The tractor shed door still needs to be installed, Moses will work on this.

REMINDER TO RESIDENTS THAT THE ANNUAL CLEAN UP DAY FOR AVOCA WILL BE HELD ON SATURDAY, MAY 4, WITH DUMPSTERS AVAILABLE FROM 8-4 AT THE TRACTOR LOT OR UNTIL THEY ARE ALL FULL.

New Business:

            A request was received to burn the creek banks.  Moses will discuss with the fire department.

Clerk Questions/Correspondence/Miscellaneous:

The Clerk reported to the Board that she had been out of the office for several days due to a family emergency.  She is currently trying to get caught up. 

Next month’s What’s Happening will focus on reminders of some of the Village Ordinances such as dogs running at large, no chickens and reminder that utility (water/sewer) bills can be dropped in the night drop box instead of taking to the bank in Weeping Water.

            Trustee Reports:

Water/Clark:  Absent.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Park restrooms will be opened in a few weeks.

Street/Ehmke:  Working on rock and blading the alleys.   The Board also discussed the soybeans that were dumped by the elevator.

A motion was made and seconded to approve the payments of the bills for April.  All present board members voted and the following bills will be paid:

General Account:  Kirchhoff - $627.56; Windstream Nebraska - $122.41; Intuit - $6.33; Papillion Sanitation - $162.05

Sewer Account:  Keene - $1097.95; Kirchhoff - $89.95; Postmaster - $55; Midwest Laboratories - $187.45; Tri-State Pumping - $1043.64; Meeske Hardware - $30.83

Water Account:  Keene - $407.34; Kirchhoff - $89.95; Sewer Account - $3265.97; Rural Water Dist. #3 - $1800.15; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $371.84; NE Public Health Environmental Lab - $15; Postmaster - $55

Street Account: Ehmke - $44.32; Meeske Auto Parts - $57.98; Stutheit Implement Co - $104.40; OPPD - $92.05

Community Improvement Account:  Antes - $110; Keep Cass County Beautiful - $20

Library/Sign Account:  Bose - $25; Donation Received - $200

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:05 pm.  The next meeting of the Avoca Village Board will be held on Monday, May 13, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.