SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, May 13, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

All board members were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the April 8, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department will be burning the house this week.

Keene is working to locate the leak and checking the sewer lines for cracks as well.

 Library Board has received $74 in donations.  This year’s Easter Egg Hunt only had 14 which were down from last year’s 50.  They will have it again next year.  They have a volunteer who will be having a Summer Reading Program during June and July. 

Clark requested a building permit and discussed this with each Board member due to time schedule.  A motion was made and seconded to approve the building permit – four votes’ ayes and one sustained.

Old Business:

Properties:   Clerk has spoken to the Attorney regarding property and trying to find foreclosure sale date.  The Board also discussed yards that need to be mowed.  The Clerk will check with other towns and Attorney to see what can be done, will look into an Ordinance is necessary. 

Utility Bills – There were 12 shut off notices mailed, two remain unpaid.    

Bridge work will be looked into about getting this installed and also look into the concrete work that will need to be done.  The Board will also like to put concrete and a bike rack by the Village office.

The tractor shed work is almost complete, still need tin.

The Clean Up Day went well.  The Clerk will check with other towns to see how they take care of the cost and if there are limits.  Some changes may need to be done for next year.

New Business:

            Street Work is pending.         

Clerk Questions/Correspondence/Miscellaneous:

            The Clerk will be putting information together to send to Avoca, Wisconsin.

            It was mentioned that the water account is low and will be doing some checking to see if rates will be increased.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn:  Nothing to report.

Parks/Moses:  Park restrooms will be opened.

Street/Ehmke:  The shredder is ready and the leak on tractor has been repaired.

A motion was made and seconded to approve the payments of the bills for May.  All present board members voted and the following bills will be paid:

General Account:  Kirchhoff - $627.57; Windstream Nebraska - $122.53; Lincoln Journal Star - $39.40; Intuit - $8.44; Clarke - $1900; Office Depot - $242.66

Sewer Account:  Keene - $894.97; Kirchhoff - $89.94; Midwest Laboratories - $240; Postmaster - $55 - Meeske Hardware - $43.16; Accurate Testing - $135; AAA Sewer - $487.50

Water Account:  Keene - $159.64; Kirchhoff - $89.95; Sewer Account - $3023.90; Rural Water Dist. #3 - $1978.60; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $329.26; NE Public Health Environmental Lab - $15; Weeping Water Express - $3.69

Street Account: Ehmke - $199.48; Moses - $44.33

Community Improvement Account:  Antes - $55; M&S Recycling - $178

KENO:  Ehmke - $110.82; Moses - $55.41

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:01 pm.  The next meeting of the Avoca Village Board will be held on Monday, June 10, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.