SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, June 10, 2019

Present:  Ehmke, Kirchhoff, Lehn, Moses, Clark and Clerk, Kirchhoff

All board members were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 13, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and all present voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and all present voted ayes.

Guest/Reports: 

            Fire Department had nothing to report.

Keene did not leave a report to Board.

            Library Board reported they have begun the Summer Reading Program.  They received items from the Hallstrom family.   The next two month calendar for volunteers has been filled in.

            Clark has requested a building permit for house to replace where house was burned and cleared.  A motion was made to approve the permit.  The motion was seconded and all votes were 4 to approve. 

Old Business:

Properties:   No new information has been received.  The Board asked that two letters be sent for cleaning up of properties.

Utility Bills – There were 13 shut off notices mailed, four were paid.  The main leak has been repaired and one residence continues to show a leak.

Bridge work will be done when weather permits.  Concrete work will be needed and also in front of Village office.

Ehmke will be getting the tin to finish the tractor shed.

The Clerk is still gathering information from other towns/villages to see how their clean up days are done.  The Board is considering charging for appliances and multi loads per residence. 

The tree along Garfield needs to be removed; the Clerk will look into contacting property owner.

New Business:

            The dirt along the east side of school house has settled and needs to be filled in.             

Clerk Questions/Correspondence/Miscellaneous:

            The Board was given information for the 2019 Local Emergency Operations Plan.  Clark offered the resolution and moved for its adoption, seconded by Moses.  All Board members voted ayes.  The Resolution to approve the Cass County Local Emergency Operations Plan carried.

            A letter was received for information for Miss Cass County.  If there is anyone within the Avoca Fire District, they are to contact the Village Office for more information.

            Information was received that MAPA is getting closer for approval.

            Information was received for change in 1&6 year plans reports.

           

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

            Finance/Lehn:  Nothing to report.

            Parks/Moses:  Park restrooms are ready.

Street/Ehmke:  The tractor has been repaired and working on getting rock.  The street work should begin in next week or so.

A motion was made and seconded to approve the payments of the bills for June.  All present board members voted and the following bills will be paid:

General Account:  Ehmke - $135; Clark - $60; Kirchhoff - $90; Lehn - $90; Moses - $90; Kirchhoff - $627.57; Windstream Nebraska - $121.51; Lincoln Journal Star - $33.58; Intuit - $6.33; Hauschild - $2032; Office Depot - $143.44; Moses - $155.15

Sewer Account:  Keene - $1061.21; Kirchhoff - $89.94; Meeske Hardware - $2.89; Badger Meter - $780

Water Account:  Keene - $398.10; Kirchhoff - $89.95; Sewer Account - $2750.54; Rural Water Dist. #3 - $1707.70; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $309.85; NE Public Health Environmental Lab - $15; Postmaster - $55; Kerns Excavating Co - $803.85; Transfer - $2200 from Water Reserve Savings

Street Account: Ehmke - $155.15; Stutheit Implement Co - $456.36; Ron’s Auto & Tire Repair - $33.41

Community Improvement Account:  Antes - $55

Security Deposit Account:  Schram - $59.66

A motion was made and seconded to adjourn the meeting.  The present board members voted ayes; and the meeting was adjourned by Chairman at 7:22 pm.  The next meeting of the Avoca Village Board will be held on Monday, July 8, 2019, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.