SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, December 9, 2019

Present:  Ehmke, Kirchhoff, Moses, Clark, Lehn and Clerk, Kirchhoff

Absent:  None

Guests:  None

All board members were present.  The meeting was brought to order at 6:00 pm by the Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the December 9, 2019, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to approve the Treasurer’s report, the motion was followed by a second and roll call votes were all ayes.

Guest/Reports:

Fire Department had nothing to report, preparing for the Quack Off.

Keene was not present but has worked on a leak and again a problem with roots at one property and brought in cameras to determine if resident or village problem.

Library Board met with four in attendance and discussed the work schedule and the Easter Egg Hunt has been set for April 4.  They will meet again in February.     

Old Business:

Properties:   Nothing to discuss.

Utility Bills – There were shut off notices mailed, working to collect 3 or shut off.  The meter is reporting a main leak.  Resident with large bill from a leak will be allowed up to six months to pay without penalty.  The Clerk will look into the bill from Taylor’s Drain and call to see if Village cost or charge should be made to the resident.  The bank will no longer be accepting payments for the water/sewer bills.  All payments will need to be made at the Village office – Night Drop Box is for Village use.  A notice will be placed in next billing.

Bridge work is underway and getting closer to completion. 

Santa Visit attendance was down from last year.  The Board will host the event again in 2020.  The Clerk will check to reserve the 12th or 19th of December.

New Business:

The Board discussed this year’s clean up day.  Two roll offs will be brought in instead of the three as in the past.  There will be a $10 charge for each appliance.  The Board is still discussing a $5 charge per load.

The Board will begin tracking volunteer hours.

Clerk Questions/Correspondence/Miscellaneous:

The 2020 meeting schedule was given out.  The audit waiver has been submitted to the state for review.

The Clerk will discuss with the sheriff office regarding the 4 wheeler and the dangerous situations reported to the Board.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

Parks/Moses:   Nothing to report.

Street/Ehmke:  Nothing to report.

Motions were made and seconded to approve the payments of the bills for January.  A motion was made and seconded to approve two payments for Moses, four ayes and Moses abstain vote.  A motion was made and seconded to approve pay for Ehmke, four ayes and Ehmke abstain vote. Upon roll call all board members voted ayes and the following monthly bills along with the automatic bills will be paid:

General Account:  Kirchhoff - $893.80; Windstream Nebraska - $126.17; Intuit - $8.44; Office Depot - $34.16; Seay - $120; Ball Insurance Service - $8141; Papillion Sanitation - $162.05; Clarke - $2000

Sewer Account:  Keene - $894.98; Kirchhoff - $89.95; Tri-State Pumping - $347.88; Postmaster - $55

Water Account:  Keene - $159.63; Kirchhoff - $89.95; Sewer Account - $3137.86; Rural Water Dist. #3 - $1705.55; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $367.01; NE Public Health Environmental Lab - $15; NE Rural Water Association - $100

Street Account: Ehmke - $338; Bruce Lawson Trucking - $1638.64; Meeske Hardware - $12.20; Moses - $349.87; Stutheit Implement - $129.87

Community Improvement Account:  Antes - $55

Automatic Payments:  Black Hills Energy - $111.44; OPPD - $1633.43

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 6:52 pm.  The next meeting of the Avoca Village Board will be held on Monday, February 10, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.