SUMMARY OF MINUTES OF REGULAR MONTHLY MEETING

VILLAGE OF AVOCA BOARD OF TRUSTEES – AVOCA, NE  68307

Date:  Monday, June 8, 2020

Present:  Ehmke, Kirchhoff, Moses, Clark, Lehn and Clerk, Kirchhoff

Absent:  None                          Guests: 

All board members were present.  The members were separated and kept the 6 feet distance with guests observing from the lobby.  The meeting was brought to order at 6:00 pm by the

Chairman and reminded all in attendance of the Open Meetings Act posted on the wall.

The Minutes of the May 11, 2020, were submitted for approval.  A motion was made to approve the minutes followed by a second and upon roll call all voted ayes.

The Treasurer’s Report was submitted for approval.  A motion was made to accept the report followed by a second of the motion and upon roll call, all voted ayes.

Guest/Reports:

            Fire Department had nothing to report.    

Keene was not present and did not leave a report.

            Kirchhoff had nothing to report from the Library Board.  They are still distributing food sacks for anyone who is in need of assistance at this time; people may contact a Library Board member for further information. 

Old Business:

Properties:  The Board discussed the ability to mow vacant lots.  The Clerk will check with other towns to see how they handle this problem as well as any mowing regulations.   Rock was placed in the alley between Porter and State; this was not done by the Village.

Utility Bills – There were 12 shut off notices mailed, 2 remain unpaid, 1 submitted paperwork to place on automatic payment.  The meter is reporting a main leak as well as two properties.  The Clerk included letters with billing notice to those with leaks.   

The Board discussed and reviewed the proposed Ordinance to change water rates, sewer rates will remain the same.  A motion was made by Kirchhoff and seconded by Lehn to suspend the required reading on three different days.  Upon roll call, all Trustees voted ayes to suspend the readings.  The Ordinance was ready by title by Trustee Kirchhoff and moved for final passage of the ordinance which motion was seconded by Trustee Clark.  Upon roll call votes, all Trustees voted ayes to pass the change of Ordinance.  The new water rates will be in affect with the July billing, June usage.  

The following water use fees for the Municipal water supply shall be in effect from and after June 8, 2020 until changed: 

0 to 1,000 Gallons Per Month: $40.00 (minimum); PLUS

For each additional 100 Gallons per Month:  $.30; PLUS

All applicable state sales and use taxes.  The water meters shall be read only in hundreds.

The concrete and tractor shed work have not been completed.

The change for Ordinance 94.02 to allow laying hens was discussed. The Trustees made some changes to the proposed Ordinance and will forward these changes to the attorney for correction before July meeting.  Changes include:  A signed letter by homeowner for renters wanting chickens.  Change 6 hen chickens to 6 laying hens – chickens only (the change will not include any other type of fowl).  Change the location from lot lines.  Change the wording that the coop will need some type of permit to present to the Board for approval, which includes the coop be enclosed and yard does not need fencing and any permanent structure will need to follow County zoning regulations.  A motion was made and seconded to adopt the new Ordinance with these changes at this first reading.  All Trustees voted ayes upon roll call vote.  The second reading of the Ordinance will be at the July meeting.

The Board has agreed that the office can be opened to the public; however, anyone coming into the office must not have any flu/cold symptoms.   If the door is locked, the Clerk is unable to assist at that time.

The dirt bike track was listed for discussion on the agenda.  Trustee Clark spoke with the homeowner and was told that it would be removed at the end of this season as the child will be moving up to the next level.

Several residents have expressed that a cleanup day would be appreciated.  The Trustees decided to have a day in the fall.  The Clerk will check with dates available for dumpsters and pickup for October or September.

The Trustees are waiting to receive a second bid for street repair.

New Business:

            A team has requested to use the ball field for practices.  A motion was made and seconded to allow the team access to the field with regulations being followed.  Upon roll call, four Trustees voted ayes and one vote nay.  The Clerk has been gathering information and will discuss with the team the need for completed paperwork if they are still interested.

Clerk Questions or Correspondence:

            US Cellular contacted the Village office about the need of a certificate of occupancy.   Upon checking with the Board and attorney, one is not needed.

            The Clerk requested permission from the Board to participate in upcoming classes, permission granted.

Trustee Reports:

Water/Clark:  Nothing to report.

Sewer/Kirchhoff:  Nothing to report.

Finance/Lehn: Nothing to report.

            Parks/Moses:  Nothing to report.

Street/Ehmke:  Nothing to report. 

Discussion of bills to be paid for June:   A motion was made and seconded to approve payment for Ehmke, upon roll call four ayes and Ehmke abstain vote.  A motion was made and seconded to approve pay for Moses, four ayes and Moses abstain vote.  A motion was made and seconded to approve pay for Clark, four ayes and Clark abstain vote.  A motion was made and seconded to approve pay for Kirchhoff, four ayes and Kirchhoff abstain vote.  A motion was made and seconded to approve pay for Lehn, four ayes and Lehn abstain vote.  A motion was made and seconded to pay the remainder monthly bills as listed along with the automatic bills.  Upon roll call vote, all voted ayes. 

The following bills were approved for payment:  General Account:  Ehmke - $135; Clark - $90; Kirchhoff - $90; Lehn - $90; Moses - $139.86; Kirchhoff - $675.63; Windstream Nebraska - $125.33; Lincoln Journal Star - $59.34; Intuit - $8.44; Office Depot - $128.49; Hauschild - $1016; US Treasury - $1275.02; Hemje Plumbing and Heating - $82

Sewer Account:  Keene - $1156.74; Kirchhoff - $89.95; Meeske Hardware - $27.52; Mid-American Research Chemical - $644.72

Water Account:  Keene - $619.54; Kirchhoff - $89.95; Sewer Account - $2691.78; Rural Water Dist. #3 - $2152.50; Water Loan Repay Account - $2200.00;  NE Department of Revenue - $313.50; NE Public Health Environmental Lab - $15; Postmaster - $55  

Street Account:  Ehmke - $116.35; Meeske Hardware - $36.95; WW Express Lane - $13.12; Bruce D Lawson Trucking - $502.28

Community Improvement:  Antes - $55; Triple R Welding - $482.25

Automatic Payments:  Black Hills Energy - $41.31

 OPPD – General - $279.15; Water - $38.57; Sewer - $454.55; Street - $679.78

A motion was made and seconded to adjourn the meeting.  Upon roll call, all voted ayes; and the meeting was adjourned by Chairman at 7:32 pm.  The next meeting of the Avoca Village Board will be held on Monday, July 13, 2020, at 6:00 pm at the Village office at 609 House Street.  Minutes are submitted by Marilyn Kirchhoff, Village Clerk/Treasurer.